Facilities Management Engineer P2

The Facilities Management Engineer P2 at WFP is responsible for providing facilities management and engineering expertise to ensure efficient delivery of building management services for Global HQ and Country Offices. The role involves managing maintenance contracts, supporting utilities management, ensuring functionality of critical building systems, and contributing to sustainable practices and safety compliance.

Responsibilities

• Manage the day-to-day administration of maintenance and facility management service contracts (i.e. cleaning, porterage, waste disposal, gardening) and monitor contractor performance against contract specifications and KPIs.
• Support the management of utilities contracts, including provision of procurement specifications.
• Prepare technical specifications for facility management services tenders.
• Support the uninterrupted functionality of critical building systems, including Heating, ventilation, and air conditioning systems (HVAC), power supply, water systems, and security infrastructure; assist in responding to facility emergencies (e.g.: system failures, leaks, power outages) and coordinate timely resolution to minimize disruption.
• Contribute to optimizing energy and resource use through sustainable practices and efficiency improvements. Identify and implement energy-saving measures to reduce operational costs.
• Monitor and report on the environmental performance of building operations.
• Perform quality and compliance activities in line with WFP policies and procedures, Italian norms and standards, contractual technical specifications, and relevant best practices.
• Promote a safe working environment by monitoring compliance with workplace Health and Safety standards and Fire Safety standards.
• Liaise with landlords for extraordinary maintenance actions.
• Prepare cost estimates and work schedules, and monitor expenditures against assigned project budgets.
• Supervise contractors and service providers to ensure smooth project execution.
• Coordinate the delivery of assigned infrastructure improvement projects, following the defined scope, timelines, and quality standards.
• Support the preparation of reports on the use of Government Funds for facility improvements, ensuring accuracy and compliance with reporting requirements.
• Provide technical advice to the field offices on issues related to all the above duties, remotely or on-site.
• Conduct site assessments of WFP facilities in the field and contribute to the development of remedial plans to ensure suitability for operational purposes, safety, and efficiency of structures and equipment in line with WFP policies, criteria and standards.
• Contribute to the implementation of WFP Policies, standards, norms and practices ensuring compliance with wider WFP policies, procedures, guidelines and operations.
• Prepare evidenced based recommendations for senior staff on measures to improve WFP facilities suitability for operational purpose, safety, and efficiency of structures and equipment.
• Maintain partnerships with internal and external clients to effectively meet clients’ expectations.
• Contribute to preparedness actions, providing technical recommendations and guidance and monitor the management of risks.
• Other as required.

Requirements

• Advanced University degree in Engineering (Mechanical, Electrical, Building, Civil) or Architecture from an institution recognized by https://www.whed.net/home.php, obtained after a minimum of five years of full time study.
• Accreditation to National Professional Register as Engineer or Architect or recognized equivalent by an appropriate national or international regulatory authority.
• Minimum three (3) years of post-graduate professional experience in operations and maintenance, and 1 year experience of Mechanical, Electrical and Plumbing (MEP) systems in large scale buildings (min. 20,000 sqm).
• Experience in Contract Management.
• Experience with procurement procedures and practices.
• Experience in a UN organization would be an asset.
• Demonstrated knowledge of Italian and European legislation and regulations in relation to maintenance and construction planning, management, and implementation.
• Good knowledge of public procurement procedures, international contract formats, and construction management procedures.
• Proficiency in MS Office (Word, Project, Excel, PowerPoint, Outlook).
• Advanced knowledge of AutoCAD is required.
• Working knowledge of facilities management softwares (e.g., Archibus).
• In-depth knowledge of electrical and mechanical systems.
• Good knowledge of integrated Facility Management systems.
• Ability to communicate and understand technical documents in Italian is required.
• Fluency (level C) in oral and written English and Italian is required.
• Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (a WFP working language).

Skills

• Mechanical Engineering
• Electrical Engineering
• Building Engineering
• Civil Engineering
• Architecture
• Operation and Maintenance
• Mechanical Electrical Plumbing Systems
• Contract Management
• Procurement Procedures
• Italian Legislation
• European Legislation
• Construction Management
• International Contract Formats
• Microsoft Office Suite
• AutoCAD
• Facilities Management Software
• Archibus
• Electrical Systems
• Mechanical Systems
• Integrated Facility Management

Languages

English, Italian, Arabic, Chinese, French, Russian, Spanish, Portuguese