CO Proposal Coordinator

The Proposal Coordinator leads proposal development for the oPt country office, coordinating and ensuring timely submission of high-quality project proposals including budgets. The role requires strong coordination, communication, and project management skills to mobilize SCI partners and internal teams collaboratively.

Responsibilities

• Lead on the development of concept notes and proposals (including results framework, narrative, budget, and any other required annexes) for a variety of donors, including institutional, corporates, trusts, and private donors.
• Prepare proposal development plans, establish roles and responsibilities within a proposal team, and use a variety of methods to ensure proposal development stays on track and submissions are timely.
• Maintain an up-to-date understanding of donor priorities and donor funding rules (compliance).
• Meet with Save the Children member offices to review calls for proposals and prepare and lead proposal kick-off meetings with partner organisations and SCI proposal team.
• Prepare concept note and proposal templates based on donor guidance and calls for proposals.
• Complete generic concept notes or proposal sections and provide guidance to partners and SCI proposal team on technical sections.
• Ensure high-quality concept note and proposal development through collaboration with partner organizations, SCI Programme Managers, Technical Advisors, MEAL team, Advocacy and Communications team, Finance, and support services.
• Lead on consolidation of inputs from proposal team and review, copy-edit, and proof-read full proposal packages before submission.
• Ensure narrative and proposal documentation align technically and with donor requirements and procedures.
• Facilitate review and sign-off of concept notes and proposals by SCI Senior Management Team and Save the Children member offices before submission.
• Utilise Save the Children’s Award Management System (AMS) to ensure compliance with internal processes.
• Maintain proper archiving and documentation of concept notes, proposals, and feedback.
• Participate in lessons learned activities or After-Action Reviews to improve processes.
• Develop briefings, proactive concept notes, or project summaries to support donor engagement and positioning.
• Support Head of Business Development in donor intelligence, funding pipeline maintenance, and strategic positioning for new opportunities.
• Work closely with Head of Business Development to strengthen capacity for proposal development workshops for staff and partners.

Requirements

• Bachelor’s degree in social science/international development/development studies or other relevant field.
• Minimum 4+ years of related work experience with at least 2 years in grant or award management, project management, proposal development, or business development.
• Experience in leading processes or projects with multiple stakeholders and tight deadlines.
• Understanding of donor funding priorities or donor rules and regulations (compliance) for proposals and reports – especially institutional donors and UN.
• Experience of working with major government donors, multilateral agencies, corporate donors, and/or foundations (i.e. BHA, USAID, FCDO, ECHO, GFFO, BMZ, WFP etc).
• Experience writing high-quality proposals in English for external audiences (especially donors).
• Well-organised with excellent time-management skills and commitment to deadlines.
• Strong coordination skills and confident facilitating decision-making across multiple teams or functions within an organisation.
• Confident verbal communication skills in English.
• Calm under pressure, good stress management skills, able to deliver good-quality work under pressure.
• Proactive and decisive approach to work and takes responsibility for deliverables.
• Interested in improving facilitation and/or leadership skills, especially how to facilitate effective meetings and/or effective decision-making.
• Commitment to Save the Children’s mission and to humanitarian principles.
• Desired: Experience in programme design in one of Save the Children’s main thematic areas.
• Desired: Understanding of Save the Children systems and processes.
• Desired: Experience leading meetings or discussions that result in good decision-making.
• Desired: Understanding of the political, humanitarian, and operational environment in oPt.
• Desired: Experience working within one or more of Save the Children’s thematic areas: livelihoods, cash-based programming, child protection, education, WASH.
• Desired: Proficient in spoken Arabic.
• Desired: Basic design skills and/or an interest in producing well-designed reports or briefs for external audiences.
• Desired: Strong research and analytical skills and comfortable gathering reliable data from external sources.

Skills

• Grant Management
• Project Management
• Proposal Development
• Business Development
• Donor Compliance
• Donor Funding Knowledge
• Stakeholder Coordination
• Proposal Writing
• Time Management
• Decision-Making Facilitation
• Verbal Communication
• Stress Management
• Programme Design
• Meeting Facilitation
• Research Skills
• Data Analysis
• Report Design

Languages

English, Arabic