FINANCE & ADMINISTRATION MANAGER

The Finance & Administration Manager is responsible for the integrity of financial and analytical accounting and reporting from the field. The role oversees all financial resources and administrative activities including management of premises and staff travel in the sub-structure based in Jowhar, Somalia.

Responsibilities

• Ensures that all payments are supported by the required documentation and that appropriate cash control measures are implemented and maintained
• Establishes and maintains appropriate bookkeeping systems and records for the substructure
• Prepares the annual budget, monthly forecast and risk reporting, cost-control, and analysis of budget deviations
• Responsible for proper management of the premises and ensures that all the passive security measures are maintained and fully functional
• Implements and monitors risk-mitigation measures in the area of responsibility, in close coordination with technical departments
• Follows-up on the rental payments as well as all other regular payments (electricity, water, gas, fuel, telephone, and internet services)
• Leads and initiates measures to reduce energy consumption and implements gap closing measures identified in the sustainability assessment
• Supports in all travel arrangements at the sub structure level, facilitates visas processing and organizes accommodation for ICRC professional staff visiting the Office
• Supports the Human Resources function in organizing interviews and written tests, appraisal process and absence management
• Ensures compliance to statutory reporting and remittance requirements in collaboration with Human Resources department
• Responsible for general day-to-day office administration and provides administrative support to all staff
• Oversees maintenance of offices and residential premises and maintains an appropriate security set-up, including safe accommodation for all staff
• Supervises and coaches support staff, manages attendance and absences while providing training and guidance on daily tasks and routine activities
• Welcomes and briefs new employees on general ICRC rules and regulations for the site
• Acts as the Air operations focal point and liaises with the airport officials within the region
• Facilitates Logistics activities and organizes offloading and loading of ICRC cargo at the airport
• Administers the respective unit’s information management needs in line with the delegations’ priorities in liaison with the Information Management department

Requirements

• Bachelor’s degree in Business administration, Business Management or equivalent qualification in a related field of study
• Minimum 4 years’ experience in similar capacity in Finance and Administration in a fast-paced environment
• Detail-oriented, highly organized and practices strict adherence to timelines
• Excellent analytical, team management skills and a problem-solving attitude
• Excellent interpersonal and communication skills
• Computer proficiency especially in MS Office suite
• Good knowledge of the social, economic and political affairs of the assigned region
• Possessing high level of honesty and integrity, and guided by strong ethical principles
• Ability to appropriately handle confidential information
• Language proficiency in English and Somali

Skills

• Finance Management
• Administrative Management
• Budgeting
• Financial Reporting
• Accounting
• Microsoft Office Suite
• Team Management
• Analytical Skills
• Confidentiality Management
• Travel Management
• Ethical Standards
• Business Administration
• Business Management

Languages

English, Somali