Editorial Assistant

Under the direct supervision of the management of the Spanish Word Processing, the incumbent will carry out a variety of duties in processing documents as well as ensuring a follow-up in the training of new staff members. The incumbent must be prepared to work night shifts on a regular basis.

Responsibilities

• Proofread Spanish texts for precision, quality and conformity with established standards and policies, ensuring that processing and editorial changes have been accurately and successively incorporated and are reflected in the final version.
• Edit, insert corrections, format and prepare documents, which include complex tables, reports, special layouts, merging, collating, etc., adapting to technological developments notably in the field of CAT tools (eLUNa).
• Verify the grammar syntax, references mentioned, concordance of Spanish text with the original document to ensure an accurate translation, style, punctuation, and spelling following IMO and in-house guidelines.
• Consult editors, translators, and revisers in case of omissions or discrepancies between the original and the translated text and make proposals.
• Check that all components of the original (source) text are correctly reflected in the final edited/translated document (e.g. cover page, table of contents, country names, pagination, chapters, paragraphs, titles, figures, equations, annexes, footnotes, charts, appendices and so on) (DCPMS).
• Align bi-texts to support the production of high-quality translation memories for computer-assisted translation tools (Document Storage, eLUNa) and related workflow improvements.
• Convert texts into different formats using various software programs (MS Office & PDF) and verify the converted text.
• Train or guide staff, including temporary employees, on work procedures in the processing of basic and more complex documents.
• Deal efficiently with high volumes of documents and work independently in order to meet competing document deadlines.
• Be prepared to work night shifts and/or overtime on a regular basis.
• Perform any other duties as required for the effective operation of the word processing unit, including document processing and routine office arrangements.

Requirements

• Secondary education or equivalent to university entrance standard is essential.
• At least five years of relevant professional experience or an undergraduate degree in a relevant subject is essential.
• Excellent command of Spanish both written and oral to mother tongue standard with excellent knowledge of grammar and spelling is essential.
• Complete proficiency in English, both written and oral is essential.
• Working knowledge of any other official UN language would be an asset.
• Excellent proofreading and formatting skills is essential.
• Proficiency in MS Office applications is essential.
• Good understanding of a Computer Assisted Translation program (eLUNA or similar platform) would be an asset.

Skills

• Language Proficiency in Spanish
• English Language Proficiency
• Proofreading
• Document Formatting
• Microsoft Office Suite
• Computer-Assisted Translation
• Training Delivery
• Night Shift Work

Languages

Spanish, English