Finance Assistant

The Finance Assistant will provide financial services related to Fixed Assets within the FAO Shared Services Centre in Budapest, Hungary. The role involves transaction processing, data quality monitoring, supporting physical verification of assets, and contributing to process improvements and training activities.

Responsibilities

• Performs assigned transaction-processing activities related to the maintenance of the Asset Register, including updating asset records and entering or correcting serial numbers, custodian information and other relevant asset data.
• Reviews and processes supporting documentation received from headquarters divisions and country offices in a timely and accurate manner.
• Responds to incoming requests and queries received through ServiceNow, investigates assigned cases and takes or coordinates the necessary follow-up actions.
• Supports data-quality review exercises, monitors outstanding issues and contributes to maintaining the accuracy, completeness and reliability of the Asset Register.
• Supports country offices throughout the Physical Verification of Assets (PVA) process, including providing guidance, reviewing submissions, responding to queries and following up on outstanding actions or identified discrepancies.
• Delivers training sessions and knowledge-sharing activities for country office and headquarters focal points on asset-management processes, systems, procedures and related requirements.
• Contributes to the preparation and maintenance of procedural documentation, user guidance, monitoring tools, spreadsheets, reports, presentations and training materials.
• Participates in process-improvement, system-enhancement and automation projects, including the identification of operational inefficiencies, testing of proposed solutions and implementation of improved working methods.
• Applies the relevant FAO Manual Sections, policies, standards and procedures in carrying out assigned responsibilities.
• Develops and maintains a sound understanding of asset-management, data-quality monitoring and physical verification related processes and policies.
• Perform other duties as required

Requirements

• Secondary School Education
• At least one year of relevant experience in the area of Finance
• Working knowledge (level C) of English
• National of Hungary or resident of the country with valid work permit.
• Knowledge of the communication and documentation standards
• Knowledge of another FAO official language (Arabic, French or Spanish) would be an asset
• Knowledge of the MS Office applications and Oracle ERP application or similar ERP system
• Adherence to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

Skills

• Financial Transaction Processing
• Fixed Assets Management
• Data Quality Monitoring
• Process Improvement
• Training and Support
• Communication standards
• Documentation standards
• Microsoft Office Suite
• Oracle ERP
• ERP Systems

Languages

English