Programme Management Assistant

The Programme Management Assistant supports the coordination of CMS projects and programmes, assists in planning and organizing meetings, provides general Secretariat office support, and handles data-related responsibilities. The role involves administrative coordination, project monitoring, meeting logistics, document management, and data analysis to support decision-making within the CMS Secretariat at UNEP.

Responsibilities

• Assists in the coordination of CMS projects and programmes including project planning, monitoring, grants processing, reviewing project documents, and administrative coordination of implementation activities.
• Processes procurement of goods and services up to 10,000 USD and prepares payment of invoices.
• Compiles, summarizes and enters data on projects and drafts related status reports.
• Assists in the planning, operational organization and logistics of CMS Secretariat meetings including travel and logistics arrangements, managing registrations, supporting translation and document preparation, and providing support during meetings.
• Provides general Secretariat office support including managing correspondence, drafting invitations and reports, responding to information requests, maintaining contacts and records, and providing guidance to new staff.
• Assists with data collection, analysis, preparation of data presentations and reports, updating information materials such as web pages or brochures.
• Performs other duties as assigned.

Requirements

• High school diploma or equivalent is required.
• Supplementary training in Administration or related area is desirable.
• A minimum of five (5) years of experience supporting programme or project coordination, general administration or related area is required.
• The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first level university degree or higher.
• Experience working with an Enterprise Resource Planning (ERP) system such as SAP is required.
• At least two (2) years of experience working in the secretariat of a multilateral environmental agreement is desirable.
• Experience working within the United Nations common system or similar international organization is desirable.
• Experience in successfully organizing and coordinating meetings with different stakeholders is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.
• English is required at UN Level II for reading, writing, listening, and speaking.
• Either French or Spanish is desirable at UN Level I for reading, writing, listening, and speaking.

Skills

• Programme Coordination
• Project Coordination
• General Administration
• Enterprise Resource Planning
• SAP
• Meeting Organization
• Stakeholder Coordination
• Data Analytics
• Document Management
• Project Monitoring
• Office Support
• Multilateral Environmental Agreements
• UN Common System Experience

Languages

English, French, Spanish