Study Group Assistant

The Study Group Assistant provides administrative and logistical support to the secretariat of ITU-T study groups, facilitating the development of global telecommunication standards. The role involves document processing, meeting support, publication assistance, and coordination of logistical arrangements for meetings.

Responsibilities

• Provides support to ITU-T Members and meeting participants; registers and processes documents for meetings, including TSB Circulars and Collective Letters.
• Publishes formal and informal documents (Contributions, TDs, working documents, Liaison statements, draft Recommendations, etc.) using DMS/gDoc.2, SharePoint, the Work Programme database and informal FTP area.
• Assists in preparing meeting reports.
• In coordination with the Translation service, aligns documents in the six official languages of the Union when needed.
• Ensures that the latest information is available between and during meetings via the ITU website.
• Assists meeting participants in accessing electronic documents and remote participation systems.
• Assists with editorial work in preparation of ITU-T publications; prepares new/revised Recommendations, Supplements, amendments and corrigenda for prepublication and editing.
• Processes other publications to their final versions and ensures alignment between publications in the six official languages of the Union where necessary.
• Provides advice, suggestions and secretarial and administrative services to the Counsellor, ITU-T Members and meeting participants; captures and processes texts, drafts letters as directed.
• Provides statistical reports and lists of specific documents before and after meetings.
• Processes questionnaires; examines, registers and publishes replies.
• Answers queries, receives and assists visitors.
• Maintains lists/details of meeting participants and other contacts.
• Keeps up to date the electronic and physical filing of the study group or other working group.
• Coordinates logistical support for virtual meetings and other meetings held away from the duty station, including liaising with the host organization(s).
• Provides feedback on tools and processes for their improvement as necessary.
• Performs other duties as required, including replacing staff in a similar function during absences and performing administrative support for ITU-T Assemblies.

Requirements

• Complete secondary education with a diploma OR complete equivalent technical or commercial studies with a diploma.
• For internal candidates, obligatory schooling in combination with ten years of qualifying experience may be accepted in lieu of complete secondary education with a diploma for promotion or rotation purposes.
• Completion of the ITU-T A.1 online training course would be an advantage.
• At least five years of experience in the field of the post.
• A maximum of three years of studies in the field of the post and in a recognized school may replace the required experience on the basis of one year of education for one year of experience.
• Experience in the use of computer equipment for Microsoft Office applications (e.g. Word, Excel, PowerPoint, Internet applications and Access databases).
• Knowledge of English at advanced level.
• Knowledge of other official languages of the Union (Arabic, Chinese, French, Russian, Spanish) would be an advantage.

Skills

• Document Processing
• Meeting Support
• Publication Assistance
• Logistics Coordination
• MS Word
• MS Excel
• MS PowerPoint
• Internet Applications
• Access Databases
• Administrative Support
• Telecommunication Standards
• English Language

Languages

English