Chief of Administration

The Chief of Administration leads the Office of Administrative Services at the International Seabed Authority in Kingston, Jamaica. The role involves strategic leadership and oversight of administrative services including budget, finance, human resources, procurement, ICT, and security to ensure effective and efficient delivery aligned with the Authority's mandate.

Responsibilities

• Lead OAS staff, overseeing regular work planning, coordination and monitoring of administrative work programmes and activities ensuring efficiency, transparency and effectiveness.
• Oversee administrative tasks and day-to-day operations for the functioning of the Secretariat, including improving business efficiency.
• Provide administrative policy guidance to senior management on management and implementation of overall strategies, policies and procedures.
• Provide substantive input in the preparation of reports for presentation to Assembly, Council, and Finance Committee, and support their deliberations.
• Ensure that the output produced by OAS maintain high-quality standards, comply with ISA mandate, and that the reports are clear, objective and based on comprehensive data.
• Oversee the preparation and execution of the Authority’s administrative budget and financial performance and preparation of inputs for results-based budgeting.
• Take the lead in coordinating the full range of staff and human resource administration-related issues, ensuring ISA policies, regulations and rules are met.
• Promote the development of a competent, diverse, adaptable, and healthy workforce with the highest standards of efficiency, competence, and integrity, giving due regard to geographic representation and gender balance.
• Oversee procurement planning and execution, ensuring transparency, value for money, and compliance with procurement policies.
• Ensure a safe and healthy working environment, including through oversight of facilities management, security and transportation functions.
• Provide strategic guidance on integration of information and communication technology solutions across the Secretariat for business continuity, information analysis and management, including information sharing, reporting requirements, security classification and records management.
• On request, represent the Secretary-General in intergovernmental and agency boards, such as the International Civil Service Commission, the UN Country Team for Jamaica, and relevant committees of the Chief Executives Board.
• Perform other duties as required by the Deputy to the Secretary General and Chef de Cabinet and/or Secretary-General.

Requirements

• Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law, social sciences or related area.
• A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• A minimum of ten (10) years of progressively responsible professional experience in administration, human resources management, finance, accounting, training, procurement, or other related areas is required.
• A minimum of five (5) years’ experience at the international level in the United Nations System or comparable international organization is required.
• Experience in leading the provision of administrative services to clients is required.
• Experience in managing multicultural teams is required.
• Experience working with Enterprise Resource Planning systems is desirable.
• Experience in leading significant management processes is desirable.
• English language proficiency at UN Level III in reading, writing, listening and speaking is required.

Skills

• Administrative Management
• Human Resources Management
• Finance Management
• Budget Management
• Accounting
• Procurement Management
• Training Management
• Enterprise Resource Planning
• Multicultural Team Leadership
• Strategic Leadership
• Administrative Service Delivery
• International Organization Experience
• Management Process Leadership

Languages

English