Partnership Finance Coordinator

The Finance Partnership Coordinator leads financial oversight and management of IRC Partnerships Department's sub-awardees, ensuring quality assurance, capacity building, and compliance with donor regulations. The role supervises the Finance Partnership Manager and works closely with partners to strengthen financial management and accountability.

Responsibilities

• Promote and oversee the application of the IRC's Partnership Excellence for Equality and Results system (PEERS) throughout the Ukraine Country Program.
• Oversee systematic partner feedback on IRC's management of the partnership relationship and ensure documentation and response to feedback.
• Lead the Partner's Capacity Assessment (PCA) of potential partners and manage material risks related to finance.
• Oversee and quality-assure the development and finalization of budgets and budget amendments with partners.
• Review and approve draft partnership agreement terms relating to advances, reporting, and finance-related conditions.
• Agree with partners on documentation required to support costs in cost-reimbursable partnership agreements.
• Participate in Partnership Project Opening, Review and Closure Meetings to review successes, challenges, and lessons learned.
• Ensure timely provision of funding to partners in accordance with agreements and resolve issues efficiently.
• Provide oversight to ensure completeness, correctness, and accuracy of financial reports and cash requests submitted by partners.
• Review partner financial reports and supporting documents for compliance with agreements, donor regulations, and IRC policy, providing feedback as appropriate.
• Monitor partner budgets and actual spending, identifying issues and working collaboratively to resolve them.
• Lead finance review and reflection, identifying follow-up actions and reporting to Deputy Director of Finance.
• Oversee close-out of partnership agreements including financial verification and asset confirmation.
• Lead review of partner, IRC, and partnership performance including successes, challenges, and lessons learned.
• Lead provision of finance and accounting training and mentoring support to partners to strengthen financial management systems and capacities.
• Directly supervise the Finance Partnership Manager including management, coaching, mentoring, and performance management.
• Perform other duties as assigned by the Deputy Director of Finance.

Requirements

• Fluency in Ukrainian and/or Russian and English.
• Bachelor's Degree in Accounting, Finance, or any related field; Master's Degree an asset.
• Minimum 5 years of progressive work experience in a non-profit setting overseeing and managing partners' projects funded by major institutional donors, including prior supervisory experience.
• Detailed knowledge of Government procurement rules and regulations, OMB Circulars, and related administrative guidelines and requirements associated with funding from BHA or USAID in particular.
• Demonstrated experience working with partners.
• Demonstrated experience in training, capacity building, and mentoring of staff, NGOs/CBOs.
• Prior experience directly supervising staff.
• Excellent oral and written communication skills, including the ability to present to groups of all sizes.
• Self-starter with ability to work independently and as part of a team.
• Demonstrated ability to work effectively under pressure and handle multiple simultaneous tasks and demands coming from multiple sources.
• Hard-working, sharp and detail-oriented.
• Exceptional interpersonal skills; tact, patience, diplomacy, and appropriate assertiveness.
• Proficiency in MS Office software suite -- including Word, Excel, PowerPoint and Outlook.
• Experience working with databases and/or other tracking systems.
• Ability to proactively identify opportunities for improvement, innovation, and value creation within the business.
• Strong analytical and problem-solving skills to assess challenges, identify root causes, and develop practical, sustainable solutions.
• Ability to anticipate potential risks and challenges and translate them into opportunities for improvement.
• Demonstrated capacity to develop creative and data-driven solutions aligned with business objectives and organizational priorities.
• Strong stakeholder management and communication skills to understand different perspectives, build alignment, and drive solutions from concept to implementation.
• Ability to challenge the status quo constructively and propose alternative approaches that improve efficiency, effectiveness, and business outcomes.
• Proactive, strategic, and solution-oriented mindset, with the ability to turn complex challenges into actionable opportunities.

Skills

• Procurement Policies and Rules
• OMB Circulars compliance
• Donor Fund Management
• Partner Financial Oversight
• Project Financial Management
• Staff Supervision
• Training and Capacity Building
• Mentoring NGOs and CBOs
• Office Software Proficiency
• Database Management
• Financial Reporting
• Stakeholder Management
• Risk Assessment
• Analytical Problem Solving
• Business Process Improvement
• Financial Compliance
• Communications Skills
• Presentation Skills
• Strategic Planning

Languages

Ukrainian, Russian, English