Medical Logistics Officer

The Medical Logistics Officer leads supply chain management for medicines and medical supplies at the county level, ensuring efficient transport, warehousing, dispatch to health facilities, and loss management. The role supports timely replenishment and compliance with IRC and Ministry of Health guidelines to maintain effective medical logistics operations.

Responsibilities

• Lead supply chain management for medical supplies and pharmaceuticals, including warehousing, transport, dispatch to health facilities, loss management and reporting within the county.
• Carry out all activities in line with IRC and donor policies, procedures and according to Ministry of Health guidelines.
• Ensure timely replenishment of medical supplies and pharmaceuticals with zero stock outs.
• Maintain transparent communication with County Health Department, donors and IRC colleagues regarding logistical activities and requirements.
• Develop and maintain positive relationships with suppliers, local authorities, implementing partners and other stakeholders.
• Manage last mile distribution of pharmaceutical and medical supplies.
• Coordinate movement of consignments from donor/CHD warehouse and IRC warehouse to health facilities/boma.
• Facilitate in-country transportation of procured items to project locations in the county.
• Supervise and maintain relationships with CHD, transporters and health facility staff.
• Ensure proper storage of medicines and medical supplies including cold chain items.
• Strengthen systems for daily entry and dispatch of medicines from stock.
• Supervise and update stock fulfillment plans and support contingency requirements.
• Ensure consistency of warehouse documentation and reporting.
• Drive improvements in stock reporting accuracy for medicines and medical equipment inventories.
• Conduct monthly physical inventories and communicate results to project manager.
• Build capacity of staff in accurate reporting and stock management.
• Draft and send loss reports to project manager timely.
• Maintain assets list and submit monthly revisions to project manager.
• Check deadlines of medicine deliveries to partners and perform spot checks.
• Supervise warehouse setup, cleaning and security conditions.
• Establish system for tracking expiry status of drugs and ensure timely management.
• Maintain waybills and receipts of goods for IRC documentation.
• Ensure IRC, CHD and donor documentation is maintained including asset tracking and right of use agreements.
• Ensure compliance with IRC and MOH guidelines, policies, procedures and standard operating procedures.
• Prevent loss or fraud in logistical activities by coordinating with line manager to improve transparency and asset use.
• Provide training, coaching and mentorship on logistical procedures, internal controls and donor requirements to relevant staff.

Requirements

• A bachelor’s degree in pharmacy, or logistics supply chain management, public health or related field in lieu of pharmacist.
• A diploma in pharmacy combined with significant relevant experience may be considered.
• At least 3-5 years of experience in logistics and supply chain management, preferably in the health sector.
• Ability to fill up and monitor and report format based on observations.
• Knowledge of warehousing practices, including inventory control, stock management and loss prevention.
• Experience in preparing and submitting accurate logistic and supply chain reports, including stock reports and distribution reports.
• Willingness and ability to work in remote and potentially unstable environment.
• Knowledge of health and safety standards related to the handling and storage of medical supplies.
• Strong organizational skills, with the ability to manage multiple tasks and meet deadlines.
• Good oral and written reporting skills in English.
• Excellent communication, report writing skills and facilitation skills.
• Ability to manage staff in a consultative and supportive manner.
• Knowledge in MS Word and Excel.
• Ability to take command of a situation and make decisions.
• Be trustworthy and responsible.
• Willing to work under minimum supervision.
• Committed and flexible team player.

Skills

• Pharmacy
• Logistics Supply Chain Management
• Public Health
• Warehousing Practices
• Inventory Management
• Stock Management
• Loss Prevention
• Logistics Reporting
• Supply Chain Performance Reporting
• Health and Safety Standards
• Medical Supplies Handling
• Report Writing
• Staff Management
• MS Word
• MS Excel
• Decision Making
• Remote Environment Operations

Languages

English