Finance Officer

The Finance Officer will manage financial operations including cash forecasts, bank reconciliations, financial reporting, and donor compliance to support IRC's humanitarian programs in South Sudan. The role requires strong financial management skills and the ability to work independently in a dynamic environment.

Responsibilities

• Prepare cash forecasts and Cash Transfer Requests for overall program keeping in view the monthly cash needs.
• Monitor inventories from integra and share with concerned staff.
• Oversee internal and external commitment for ending grants.
• Prepare Journals and uploads to the system ensuring proper controls are enforced and appropriate systems in place to maintain all required supporting documentation.
• Support closeout and review journals.
• Review of key journal prior to loading –financial reports, currency clearing and adjustment journals.
• Ensure weekly and monthly bank reconciliations are performed, filed and shared to Juba timely.
• Maintain an organized and well documented Filing folder for invoice journals and payments journals in sequential filing system for easy retrieval and ensure that Invoice / Payment Journals are well supported with relevant original documentation.
• Review and approve field payments through integra.
• Review of Monthly payrolls.
• Ensure strong internal controls and policies are checked and followed by all IRC staff.
• Work closely with the Juba Finance team and advise on wrong transaction coding.
• Ensure all transactions are coded in line with approved budgets.
• Perform monthly Integra BVA review and advise the program and Field coordinator accordingly.
• Ensuring donor regulations are adhered to for all aspects of the operations.
• On regular basis, check bank reconciliations in the system against the physical cash, report any discrepancies to the Field coordinator timely and seek support from Juba Finance manager.
• Review of finance documents up to the assigned Authority limit.
• Ensuring internal control procedures are followed for all cash disbursements, receipts, and transfers.
• Ensure all cash received are uploaded into the system within the same date it is received.
• Ensure cash and bank reconciliation are done on weekly and monthly basis.
• Internal audit activities as required by the Finance Manager.
• Assist in grant audits and verification when required.
• Work closely with the Finance Assistant, set clear key performance indicators/goals.
• Regular and open communication with IRC staff from all departments.
• Represent the finance department in the weekly tender committee meetings when nominated to do so.
• Carry out finance orientation for new incoming staff and training non-finance staff.

Requirements

• A bachelor’s degree in finance/business administration with minimum CPA qualification.
• At least three years of finance and accounting experience in a similar post.
• Knowledge of fund accounting, procurement, and financial management.
• Knowledge of an ERP Integra System Accounting is an added advantage.
• Ability to work independently in a rapidly changing professional environment with a view towards establishing administrative procedures and protocol that will ensure optimal functioning of the operation.
• Excellent interpersonal, organizational, and time management skills.
• Supportive personnel management style and ability to work in and as a team.
• Strong leadership skills.
• Excellent spoken and written English.

Skills

• Fund Accounting
• Finance Management
• Procurement
• ERP Integra
• Cash Forecasting
• Bank Reconciliation
• Financial Reporting
• Donor Compliance
• Personnel Management
• Leadership
• Time Management
• Organizational Skills

Languages

English