Finance Officer

The Finance Officer assists the Senior Finance Officer by managing day-to-day accounting operations at the Field office, including payment processing, record keeping, and financial reporting. This role ensures compliance with IRC and donor policies and supports cash forecasting and procurement accounting.

Responsibilities

• Manage day-to-day operation of the accounting unit at the Field office.
• Process payments for bank and cash transactions ensuring completeness and compliance.
• Ensure internal control procedures for cash disbursements, receipts and transfers.
• Prepare vendor payment and receipt journals in Integra system.
• Update cash and bank spreadsheets daily and reconcile closing balances.
• Carry out scheduled cash counts and document results.
• Assist programs with payments for cash grants and cash for work programs.
• Review and verify payment documents for accuracy and completeness.
• Prepare and post non-PO invoicing expenses and general journals in Integra system.
• Notify Senior Finance Officer of transaction errors for immediate reversal.
• Communicate payment transfers to vendors and collect receipts.
• Assist in implementing finance policies, procedures and systems.
• Maintain organized filing system for cash disbursement vouchers and scan documents for archiving.
• Monitor cash usage and assist in cash forecasting and expenditure tracking.
• Participate in inventory physical checks.
• Participate in field staff exchange programs and trainings.
• Follow new procedures and guidelines from Country Director.
• Perform other duties as assigned by supervisor.

Requirements

• This position is only opened for Myanmar National candidates.
• Responsible for processing payments for both Bank and cash transactions in compliance with IRC and Donor policies and procedures.
• Ensure internal control procedures are followed for all cash disbursements, receipts and transfers.
• Prepare vendor payment and receipt journal in the Integra system, recording cash and bank entries for vendors, suppliers and IRC staff.
• Update cash and bank spreadsheets daily with proper reconciliation of closing balances.
• Carry out cash counts as per IRC policy and schedule and document cash count sheets for records.
• Assist programs in making payments at field locations for IRC Cash grants and cash for work programs.
• Review and verify all payment documents for accuracy and completeness within verification limit.
• Prepare and post non-PO invoicing expenses in the Accounts Payable module line by line.
• Prepare and post general journals in the General Ledger module for recording journal transaction expenses.
• Inform Senior Finance Officer immediately if transaction errors occur to do reversal.
• Communicate with Supply Chain to notify payment transfer to vendor and collect receipt.
• Assist Senior Finance Officer in implementation of finance policies, procedures and systems in the field office.
• Maintain an organized, well-documented, and properly labeled sequential filing system for all cash disbursement vouchers.
• Scan finance documents and store them in designated folders with proper referencing.
• Monitor cash usage and inform Senior Finance Officer on cash needs.
• Assist Senior Finance Officer to work with program/support staff to develop accurate cash forecast and expenditure tracking mechanism.
• Participate and review monthly/annual inventory physical checks.
• Willingness to participate in field staff exchange programs as organized by Finance Manager.
• Attend and participate in training identified/organized by supervisor.
• Follow new procedures and guidelines designated in circulars from Country Director.
• Adhere to IRC core values and professional standards including integrity, service, equality and accountability.

Skills

• Payment Processing
• Cash Transactions
• Banking Transactions
• Internal Control Procedures
• Integra
• Cash Reconciliation
• Cash Count Procedures
• Payment Verification
• Accounts payable
• General Ledger
• Journal Entry Posting
• Transaction Error Reporting
• Supply Chain Coordination
• Financial Policy Implementation
• Document Filing
• Financial Document Scanning
• Cash Usage Monitoring
• Cash Forecasting
• Expenditure Tracking
• Inventory Physical Checks