Finance Manager, Budgeting and Reporting

The Finance Manager, Budgeting & Reporting will assist the Finance and Emergency Deputy Director of Finance in budgeting and reporting matters for the IRC national office in the Democratic Republic of the Congo. The role is responsible for financial management of projects, budget monitoring, donor financial reporting, cash flow forecasting, expenditure forecasting, and capacity building on budgeting and reporting.

Responsibilities

• Ensure budgets are posted timely and updated in the Integra system for new projects and ongoing project realignments.
• Work with program and grants staff to prepare grant budgets for new proposals or realignments ensuring adequate coverage of country operational costs and direct and indirect costs of headquarters.
• Assign D2 codes on budget lines of each grant in collaboration with project managers and supply chain.
• Prepare the first draft of financial reports to submit to the Financial and Budget Coordinator.
• Lead preparation of forecasts and expenditure plans for grant meetings and participate in all grant meetings (opening, implementation review, closing).
• Analyze actual expenditures against budget forecasts to ensure maximum use of budgeted amounts and provide realignment recommendations as needed.
• Assist the Finance Coordinator in cost allocation processes and report projects at risk of overspending.
• Ensure donor regulations compliance for all operational aspects.
• Identify procedural or training issues to improve data quality in reports.
• Prepare donor reports timely according to donor agreements and contracts.
• Supervise the Partnership Budget Monitoring Officer and Finance Officer ensuring checklists and procedures are followed for systematic financial report reviews and feedback sharing with partners.
• Liaise with financial and partnership managers to identify capacity gaps of partners.
• Monitor pre-assessment reviews to determine sub-recipient capacity needs.
• Review sub-grant cash requests and ensure timely fund transfers.
• Review sub-grant advance amounts against reported expenditures and ensure regular reconciliation of advance accounts in Integra and Power BI.
• Provide regular financial analysis of project expenses and prepare correction journals to ensure budget lines are charged only with related expenses.
• Ensure Power BI application data is up to date and accurate regarding project budgets.
• Act as interim Financial and Budget Coordinator during absences.
• Ensure proper archiving of FACE forms/invoices and all financial reports submitted to donors and make them available to auditors upon request.
• Assist the Finance Department during audits.

Requirements

• University degree in Finance or Economics.
• Significant experience with Excel and knowledge of an Enterprise Resource Planning (ERP) system is an asset.
• Minimum three years of experience in budgeting and reporting roles.
• Knowledge of donor rules and regulations such as SIDA, OCHA.
• Good oral and written expression in French; good knowledge of English is an asset.

Skills

• Budgeting
• Financial Reporting
• Cash Forecasting
• Expenditure Forecasting
• Donor Rules and Regulations
• Excel
• Enterprise Resource Planning
• Capacity Building
• Finance Management
• Budget Monitoring

Languages

French, English