Internship

The internship at the Inter-Parliamentary Union (IPU) involves supporting the administrative and substantive functioning of a relevant service or division. The intern will assist with logistical preparations, correspondence management, meeting attendance, and research related to specific activities or programmes.

Responsibilities

• Support the team with logistical preparations for activities and meetings, including documentation and materials.
• Provide backstopping to the division and team in terms of correspondence inflow and outflow and ensure workflows and processes are aligned.
• Maintain spreadsheets and correspondence records.
• Support the processing of communications for the Secretary General’s signature.
• Attend meetings, including those of the President and Secretary General if required, for the draft of concise minutes, focusing on meeting outcomes and follow-up actions.
• Provide overall support during IPU activities, meetings, biannual assemblies and other ad hoc events.
• Carry out research related to the specific activity or programme, as required.
• Assist in carrying out all tasks assigned to the service/division as part of the team.
• Carry out any other tasks deemed suitable by the manager.

Requirements

• Ability to communicate orally and in writing in English and French, the IPU’s two official languages; additional languages are an asset.
• Display discretion and respect confidentiality given the sensitive nature of matters dealt with by the IPU.
• Motivation and a strong commitment to IPU principles.
• Ability to work well in a multicultural team.
• High level of technical knowledge relevant to the post.
• Work experience at national and/or international level.
• Fluency in at least one of the official languages (English, French) and a working knowledge of a second language; additional languages are an asset.
• Candidates should provide a curriculum vitae.
• Candidates should provide a brief description (maximum 200 words) of why they are the right person for this internship.
• Candidates should provide information about their availability to begin the internship.
• Candidates should provide current Swiss resident/work permit status.

Skills

• Oral Communication in English
• Written Communication in English
• Oral Communication French
• Written Communication French
• Confidentiality Management
• Multi-cultural Team Collaboration
• Technical Knowledge Administration
• International Work Experience
• Logistics Coordination
• Correspondence Management
• Meeting Support
• Research Skills

Languages

English, French