Sr Project Associate – (Management and Implementation Support) Integration Programme

The Senior Project Associate is responsible for leading and coordinating implementing partners and service provider engagement, operational workflow development, SOP creation, and activity monitoring to ensure timely delivery of project targets under the Integration Programme in Costa Rica. The role supports migrants' integration by facilitating access to legal identity, basic services, and livelihood opportunities.

Responsibilities

• Independently lead and coordinate the implementation of the project.
• Monitor implementation of the activities to ensure work is proceeding according to established plans; analyse implementation difficulties and make recommendations for adjusting implementation modalities and work plans to best reflect changing environment on the field.
• Regularly research, follow-up, compile, analyse and present information/data on national, regional and international developments, reports, legislation and other relevant documentation, highlighting noteworthy issues for the consideration of appropriate parties.
• Monitor budget expenditures by verifying availability of funds and maintaining a proper record of approved project budgets and their revisions.
• Coordinate and monitor the administrative and technical aspects of implementing partners and service provider activities in line with IOM policies and donor requirements.
• Plan, coordinate and conduct capacity building workshops other relevant internal and external parties.
• Participate in meetings and conferences.
• Maintain effective liaison and coordination with local authorities, partners, United Nation (UN) agencies, intergovernmental and non-governmental organisations, donors and other stakeholders relevant to the project.
• Coordinate the preparation of correspondence, briefing notes, presentations, narrative and financial reports.
• Ensure status reports are prepared and submitted in a timely manner.
• Identify and document good practices and lessons learned and contribute to the development Standard Operations Procedures (SOP), policies and concept papers to support the development of new projects.
• Supervise and provide guidance and training to reporting staff.
• Perform such other relevant duties as maybe assigned.

Requirements

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or a related field from an accredited academic institution with five years of relevant professional experience; or, High School diploma with seven years of relevant professional experience.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.
• Experience managing IOM administrative and technical processes for engaging implementing partners and service providers is desirable.
• Experience in monitoring and evaluation processes for activity implementation, including tracking progress and supporting the achievement of project targets.
• Monitoring and Evaluation skills.
• Advanced Excel skills.
• Strategic Protection Planning.
• Quality Assurance and Compliance.
• Change Management.
• Systems-thinking.
• Ethical Decision Making.
• Analytical Reporting.
• Fluency in English and Spanish (oral and written) is required.
• Working knowledge of French, Portuguese, Mandarin, Arabic, or Russian is desirable.

Skills

• Liaising with Authorities
• Engagement with United Nations Agencies
• Working with Migrants and Refugees
• Humanitarian Programme Management
• Managing Implementing Partners
• Monitoring and Evaluation
• Activity progress tracking
• Project target achievement
• Advanced Microsoft Excel
• Strategic Protection Planning
• Quality Assurance
• Compliance Monitoring
• Change Management
• Systems Thinking
• Ethical Decision-Making
• Analytical Reporting
• Standard Operating Procedures Implementation

Languages

English, Spanish