Senior Resources Management Associate

The Senior Resources Management Associate supports the Resources Management Unit in financial, procurement, human resources and administrative activities of the Country Office. The role involves monitoring financial transactions, budget management, procurement processes, and providing guidance on financial policies and procedures.

Responsibilities

• Provide overall support to the Resources Management Unit (RMU) in financial, procurement, human resources and other administrative activities
• Assist with the monitoring of and process and reconcile financial transactions and payments to staff and suppliers in a timely manner, maintain financial records using the IOM Enterprise Resource Planning (ERP) System in line with IOM financial regulations
• Assist in the monitoring of budget versus actual financials for the operational activities of the Country Office
• Review validity checks on monthly payroll projectization results of the Country Office
• Review the imprest accounts and guarantee the safe custody of all available cash
• Contribute to the preparation of the Country Office monthly accounts closure in compliance with the accounts closure checklist
• Contribute to the preparation of budgets and accounting, financial, statistical and donor reports complying with relevant donor requirements
• Maintain a filing system and ensure that all RMU documents and paid vouchers are properly filed and updated in the order in which they are entered in PRISM
• Validate that all Travel Authorizations are duly completed before staff are authorized to travel and validate that all TAs and expense claims are duly completed and all supporting documents are attached prior to dispatch for computation and reimbursement
• Provide general guidance and oversight on accounting, financial policies and procedures to the Country Office Units as required
• Assist with the management of the office asset inventory in line with IOM Assets inventory policy and maintain an updated asset inventory report
• Oversee procurement activities including obtaining quotations, preparing evaluations and recommendations, issuing Purchase Requisitions (PR) Purchase Orders (PO) or Service Agreements (SA) and delivery of goods/services in accordance to IOM procurement guidelines
• Liaise with the Regional Offices, Country Offices, MAC and PAC with regard to the financial and administrative activities as required
• Perform other duties as may be assigned.

Requirements

• University degree in Accounting, Commerce, Business Administration with four years of relevant professional experience; or High school diploma with six years of relevant professional experience
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.
• Experience in financial administration including financial management, accounting and budgeting
• Experience in human resources, procurement and logistics
• Experience using an Enterprise Resource Planning system
• Experience working in an international organisation an advantage
• High level of computer literacy, good knowledge of MS Office, in particular in Excel
• Excellent oral and written communication skills
• Ability to work with national and international institutions
• Ability to prepare clear and concise report
• Demonstrated ability to and exercise sound judgment
• Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage
• Knowledge of SAP highly desirable
• Fluency in English and French (oral and written)

Skills

• Finance Management
• Accounting
• Budgeting
• Human Resources Management
• Procurement
• Logistics Management
• Enterprise Resource Planning
• Microsoft Office Suite
• Excel
• Report Writing
• International Public Sector Accounting Standards
• SAP
• Finance Administration
• Financial Policies and Practices
• Budget Management

Languages

English, French