Senior Information Management and Reporting Associate

The Senior Information Management and Reporting Associate supports reporting and information management activities under the DA/MRRM Unit in IOM Libya. The role involves data collection, consolidation, validation, analysis, and reporting to facilitate accurate and timely information for decision-making and project monitoring.

Responsibilities

• Support the implementation of integrated data collection and information management mechanisms across all activities to facilitate accurate, reliable, and timely capture, storage, and availability of data for further analysis and reporting.
• Prepare monthly and ad hoc reports, including sector-specific reporting (e.g., S/NFI, Food Security, WASH), through the consolidation of information from DA/MRRM operations and in coordination with relevant units.
• Collect, consolidate, validate, and analyze data to produce weekly, monthly, quarterly, semi-annual, and annual internal reports, clearly reflecting project achievements, challenges, and planned actions.
• Maintain and update the DA/MRRM dashboard on the IOM Libya Sharepoint/Power BI Reporting Server, providing accurate and timely information for decision-making.
• Support the implementation and monitoring of information management tools in line with agreed timelines, and contribute to the preparation of project status and progress reports on a regular and ad hoc basis.
• Assist in the development and maintenance of information systems and databases, supporting their effective integration within programme activities.
• Monitor data collection processes and overall data management activities, including data entry, storage, transfer, and processing, and assist with the analysis of collected data at the local level.
• Contribute to the implementation and maintenance of mission-wide information management systems and reporting tools, supporting alignment and integration within the DA Unit.
• Promote and support the use of Geographic Information Systems (GIS) by facilitating data collection processes compatible with GIS requirements and coding standards.
• Produce information products at the local level, including dashboards, factsheets, infographics, weekly updates, and monthly reports, and support effective information sharing and dissemination.
• Participate in the development and delivery of training modules for stakeholders to support the implementation and effective use of information management systems.
• Support the recruitment, training, and provision of technical support to staff involved in data collection, entry, and processing, including field-level collection activities, as required.
• Provide technical support to key stakeholders and implementing partners on the appropriate use of information management and data collection tools.
• Assist with translation requirements related to reporting and information management, as needed.
• Uphold and promote IOM’s Data Protection Principles in all aspects of information management and reporting activities.
• Perform other duties as may be assigned.

Requirements

• High school diploma with six years of relevant experience; or, Bachelor's degree in Information Management, Computer Science, Media or Social Sciences or a related field from an accredited academic institution with four years of relevant professional experience.
• Experience in relevant position.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
• Ability to pay close attention to details and work with minimal supervision, as well as taking initiative.
• Effective organizational skills and ability to establish priorities and plans, ability to work under pressure and cope with deadlines.
• Good written and spoken communications skills, good interpersonal skills, ability to work in a multi-cultural environment.
• Strong knowledge of MS Office applications especially Excel, and good knowledge of database software.
• Fluency in Arabic and English (oral and written) is required.

Skills

• Information Management
• Data Collection
• Data Consolidation
• Data Validation
• Data Analysis
• Reporting
• Project Monitoring
• Microsoft Office Suite
• Excel
• Database Software
• Working with Migrants and Refugees
• Experience with Refugees
• Experience with internally displaced persons
• Confidentiality Management
• Organizational Skills
• Prioritization
• Working Under Pressure
• Multicultural Environment Experience

Languages

Arabic, English