Senior Finance Associate

Under the supervision of the Resource Management Officer and Head of Office in IOM Bulgaria, the Senior Finance Associate is responsible for financial and administrative implementation of IOM Sofia programmes, including managing financial resources and ensuring compliance with IOM and donor regulations for AMIF projects funded by Bulgarian Shared Management Funds.

Responsibilities

• Prepare budget, accounting, financial, statistical reports and other reports as required.
• Manage financial resources through monitoring and controlling reserves, funds, supplies, etc. in accordance with IOM rules and regulations as well as per donors’ requirements.
• Provide specialized advice and support to Project Managers and Head of Office on financial and administrative matters.
• Prepare annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, services or running expenses.
• Monitor compliance with financial policies, procedures, rules and regulations both IOM and donors’ policies.
• Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels.
• Provide regular and ad hoc financial information to support informed financial decision making.
• Prepare quarterly project reports to be submitted to the donor as per donors’ and external auditor requirements.
• Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders.
• Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation.
• Prepare draft responses or respond to donor’s and audit queries and follow up on recommendations.
• Prepare quarterly reports for VAT reimbursement as per Bulgarian legislation.
• Perform other related duties as required.

Requirements

• High School diploma with seven years of relevant experience; or, Bachelor's degree in Business Administration, Accounting, Finances, or related field with five years of relevant professional experience.
• Fluency in Bulgarian (oral and written) is mandatory and essential for coordinating with different stakeholders.
• Knowledge of Bulgarian tax and accounting legislation.
• Experience with the National Revenue Agency (NRA), banking institutions, and other Bulgarian state institutions.
• Experience with ERP systems (e.g., SAP, Oracle) and proficiency in MS Excel.
• Prior experience working on EU-funded programs/projects, including those financed through national programs.
• Proficient in Microsoft Office applications.
• Prior work experience with international humanitarian organizations, non-governmental organizations, or Bulgarian government institutions in a multicultural setting is an advantage.
• Attention to detail, ability to organize paperwork in a methodical way.
• Discreet, details and clients-oriented, patient and willingness to learn new things.
• Knowledge of financial rules and regulations.
• Knowledge of International Public Sector Accounting Standards (IPSAS)
• Fluency in Bulgarian and English (oral and written).

Skills

• Bulgarian Tax Legislation
• Bulgarian Accounting Legislation
• National Revenue Agency Experience
• ERP Systems
• SAP
• Oracle
• MS Excel
• Microsoft Office Suite
• EU-funded Program Management
• Financial Rules and Regulations
• International Public Sector Accounting Standards
• Financial Resource Management
• Donor Compliance
• Financial Reporting
• Program Financial Implementation

Languages

Bulgarian, English