RMU Assistant

The RMU Assistant provides junior-level administrative and clerical support primarily in procurement, office administration, document management, and basic IT support under the supervision of the National Resources Management Officer. The role supports procurement activities, vendor management, office operations, and IT equipment handling within IOM Hungary.

Responsibilities

• Assist with routine procurement activities in accordance with IOM rules, procedures and established workflows.
• Provide clerical and administrative support for the preparation and processing of procurement documentation, including purchase requisitions, requests for quotations, purchase orders and other supporting documents, as applicable.
• Assist in maintaining vendor information and documentation and support vendor registration processes, as required.
• Support the maintenance and regular updating of procurement records, trackers and electronic filing systems.
• Support the preparation and organization of documentation required for procurement reviews, audits and other compliance checks.
• Provide general clerical and administrative support to the RMU in connection with the day-to-day operations of the Mission, including routine correspondence, document preparation, data entry, scanning, copying and filing.
• Support the maintenance of office-related records, inventories and administrative trackers, and assist with routine arrangements related to office supplies, equipment and service providers.
• Provide basic first-line administrative support for routine IT equipment and user requests, and refer technical issues requiring specialised intervention to the appropriate IT support channel.
• Provide basic assistance with commonly used office applications, printers and meeting-room equipment.
• Assist with maintaining records and inventories of IT equipment and accessories, including the preparation, issuance, allocation, return and collection of equipment for staff members, newcomers and separating personnel.
• Assist with the organisation and filing of IT-related documentation, forms, inventories and handover records.
• Perform such other related duties as may be assigned.

Requirements

• Bachelor’s degree in Business Administration, Economics, Finance, Supply Chain Management, Information Technology or a related field from an accredited academic institution.
• No previous work experience is required.
• Previous internship or volunteer experience in administration, procurement, logistics, document management or IT support is an advantage but is not required.
• Experience in an international or multicultural environment is an advantage.
• Good organizational skills and strong attention to detail.
• Ability to maintain accurate records and organize documentation systematically.
• Ability to follow established procedures and instructions accurately.
• Proficiency in Microsoft Office applications, particularly Word, Excel, Outlook and Teams.
• Basic knowledge of office IT equipment and applications is an advantage.
• Ability and willingness to learn procurement and administrative procedures and relevant corporate systems.
• Good communication and interpersonal skills.
• Client-oriented and service-minded approach.
• Ability to work effectively in a multicultural environment.
• Fluency in English and Hungarian (oral and written) is required.
• Working knowledge of another IOM official language is an advantage.

Skills

• Procurement Procedures
• Document Management
• Vendor Management
• Office Management
• IT Support
• MS Word
• MS Excel
• Microsoft Outlook
• MS Teams
• Records Keeping
• Organizational Skills
• Attention to Detail
• Multicultural Environment Experience
• Client-oriented Approach
• Communications Skills
• Interpersonal Skills
• Basic IT Equipment Knowledge

Languages

English, Hungarian