Project Associate

The Project Associate supports the implementation of Assisted Voluntary Return and Reintegration projects in Austria. The role involves assisting in project activities, monitoring budgets, liaising with stakeholders, and providing administrative coordination to ensure safe and dignified return and reintegration of migrants.

Responsibilities

• Assist in the implementation and monitoring of project activities.
• Retrieve, compile, summarise, analyse, and present information/data on specific project topics.
• Monitor budget by verifying availability of funds, obtaining necessary approval and updating budget-related information.
• Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
• Draft status reports, identify shortfalls, bring them to the attention of the supervisor and suggest remedial actions to address delivery gaps.
• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
• Respond to complex information requests and inquiries, set up and maintain files/records, and organise meetings, workshops and training sessions.
• Participate in meetings and conferences to assist in coordinating implementation activities with local authorities, partners, United Nation (UN) agencies, intergovernmental and non-governmental organisations, donors and other stakeholders relevant to the project.
• Assist in monitoring work of Implementing Partners (IP) and report non-compliances to the supervisor.
• Provides guidance/training to new/junior staff.
• Perform such other relevant duties as may be assigned.

Requirements

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or a related field from an accredited academic institution with three years of relevant professional experience; or, High School diploma with five years of relevant professional experience.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
• Experience in working with migrant diaspora communities.
• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization.
• Strong computer skills - Word, Excel and Internet.
• Proven project management skills are an asset (e.g. monitoring, reporting, financial controlling).
• Moderation and presentation skills, including in a digital setting, are an asset.
• Research and publication skills are an asset.
• Knowledge of the Austrian and/or European migration landscapes, policies, institutions and stakeholders is an asset.
• Fluency in English and German (oral and written) is required.
• Working knowledge of Arabic is a distinct advantage.

Skills

• Liaising with Authorities
• Coordination with UN Agencies
• Working with Migrants and Refugees
• Assisted Voluntary Return and Reintegration
• Reintegration project support
• Migration policy knowledge
• Project Monitoring
• Project Reporting
• Financial Control
• Research and Publication
• Moderation and presentation
• Computer Skills Word
• Computer Skills Excel
• Internet Research
• Knowledge of migration stakeholders
• Working with vulnerable groups
• Experience in multicultural settings

Languages

English, German, Arabic