Project Associate - Return, Readmission, Reintegration

The Project Associate will support IOM Finland's engagements in Return, Readmission and Reintegration, focusing on repatriation. The role involves assisting in project implementation, monitoring, administrative coordination, reporting, and liaising with partners and stakeholders.

Responsibilities

• Assist in the implementation and monitoring of project activities.
• Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
• Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
• Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
• Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
• Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;
• Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
• Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
• Provides guidance/training to new/junior staff.
• Perform other related duties as assigned.

Requirements

• School diploma with five years of relevant experience; or, Bachelor's degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.
• Experience in working with governmental authorities, national/international institutions, United Nations agencies or non-governmental organizations.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Experience within project-based approaches, including planning, implementing, and monitoring activities using structured tools and methodologies such as results-based management (RBM) is an advantage.
• Knowledge of migration management and return, readmission, and reintegration processes; knowledge of relevant IOM standards and principles including Cash-Based Interventions (CBI) is an advantage.
• Understanding of financial rules and regulations, including donor compliance and internal control procedures.
• Familiarity with Enterprise Resource Planning (ERP) systems.
• Proficiency in case monitoring and follow-up, ensuring timely assistance to beneficiaries and proper documentation of beneficiary support.
• Ability to maintain accurate financial and beneficiary records, ensuring confidentiality and compliance with data protection standards.
• Skills in data entry and financial tracking, including the ability to accurately record beneficiary information and monitor assistance processes, with the capacity to learn and use IOM’s financial and case management systems.
• Capacity to identify and resolve discrepancies in payment processes and escalate issues promptly.
• Strong communication and customer service skills, to provide clear guidance to beneficiaries and partners
• Attention to detail and problem-solving abilities, ensuring accuracy in financial transactions and adherence to timelines.
• Working knowledge in English is required (oral and written).
• Working knowledge of Swedish is considered advantageous.
• Any language(s) spoken by main migrant populations in Nordic countries is desirable.

Skills

• Migration Management
• Reintegration Strategies
• Result-Based Management
• Cash-Based Interventions
• Financial Rules and Regulations
• Donor Compliance
• Internal Control Procedures
• Enterprise Resource Planning
• Case Monitoring
• Beneficiary Follow-up
• Financial Tracking
• Data Entry
• Financial Record Keeping
• Data Protection Compliance
• Discrepancy Resolution
• Project Implementation
• Project Monitoring
• Administrative Coordination
• Reporting
• Returns and Readmission

Languages

English, Swedish