Project Associate

The Project Associate supports the implementation, coordination, and monitoring of the PONTES project aimed at strengthening Portuguese institutions' preparedness for the European Pact on Migration and Asylum. The role involves coordination with partners, monitoring project activities, and supporting capacity-building efforts related to asylum and integration.

Responsibilities

• Assist in the implementation and monitoring of project activities.
• Retrieve, compile, summarise, analyse, and present information/data on specific project topics.
• Monitor budget by verifying availability of funds, obtaining necessary approval and updating budget-related information.
• Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
• Draft status reports, identify shortfalls, bring them to the attention of the supervisor and suggest remedial actions to address delivery gaps.
• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
• Respond to complex information requests and inquiries, set up and maintain files/records, and organise meetings, workshops and training sessions.
• Participate in meetings and conferences to assist in coordinating implementation activities with local authorities, partners, United Nation (UN) agencies, intergovernmental and non-governmental organisations, donors and other stakeholders relevant to the project.
• Assist in monitoring work of Implementing Partners (IP) and report non-compliances to the supervisor.
• Provides guidance/training to new/junior staff.
• Perform such other relevant duties as may be assigned.

Requirements

• Bachelor’s degree in Law, International Relations, Political Science, Sociology, Human Rights Studies, Public Administration or a related field from an accredited academic institution with three years of relevant professional experience; or, High School diploma with five years of relevant professional experience.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.
• Knowledge of the European Pact on Migration and Asylum and the Common European Asylum System (CEAS).
• Knowledge of international protection, refugee protection, and fundamental rights safeguards.
• Ability to analyse legal, policy, and operational documents and translate complex information into practical guidance, training content, and user-friendly materials.
• Experience in developing training materials, presentations, toolkits, manuals, and learning resources for diverse audiences.
• Experience in supporting the design and development of e-learning courses and digital learning content, including coordination with service providers and online learning platforms.
• Experience in coordinating capacity-building activities, workshops, and inter-institutional learning initiatives.
• Experience in project implementation, capacity-building, and stakeholder coordination.
• Strong analytical, drafting, monitoring, and reporting skills.
• Ability to liaise effectively with public authorities, civil society organizations, and international partners.
• Excellent communication and organizational skills.
• Proficiency in Microsoft Office applications.
• Fluency in Portuguese (oral and written) is required.

Skills

• Liaising with Authorities
• Coordination with UN Agencies
• Working with Migrants and Refugees
• Knowledge of European Pact on Migration and Asylum
• Knowledge of Common European Asylum System
• International Protection Knowledge
• Refugee Protection Principles
• Fundamental rights safeguards
• Legal and Policy Analysis
• Training Material Development
• E-learning Course Development
• Digital learning content coordination
• Capacity Building Coordination
• Project Implementation
• Stakeholder Coordination
• Monitoring and Reporting
• Drafting Skills
• Microsoft Office Suite
• Workshop Facilitation

Languages

Portuguese