Project Associate (EPR & ABA)

The Project Associate will support the implementation of Emergency Preparedness and Response (EPR) and Area-Based Approaches (ABA) project activities in the state of Rio Grande do Sul, Brazil. The role involves administrative coordination, monitoring, reporting, and liaising with various stakeholders to ensure effective project delivery.

Responsibilities

• Assist in the implementation and monitoring of project activities.
• Retrieve, compile, summarise, analyse, and present information/data on specific project topics.
• Monitor budget by verifying availability of funds, obtaining necessary approval and updating budget-related information.
• Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
• Draft status reports, identify shortfalls, bring them to the attention of the supervisor and suggest remedial actions to address delivery gaps.
• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
• Respond to complex information requests and inquiries, set up and maintain files/records, and organise meetings, workshops and training sessions.
• Participate in meetings and conferences to assist in coordinating implementation activities with local authorities, partners, United Nation (UN) agencies, intergovernmental and non-governmental organisations, donors and other stakeholders relevant to the project.
• Assist in monitoring work of Implementing Partners (IP) and report non-compliances to the supervisor.
• Provides guidance/training to new/junior staff.
• Perform such other relevant duties as maybe assigned.

Requirements

• Master’s degree in Urban Planning, International Relations, Social Sciences, Development Studies, or a related field from an accredited academic institution, with five years of relevant professional experience; or University degree in the above-mentioned fields, with five years of relevant professional experience.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.

Skills

• Urban Planning
• International Relations
• Social Sciences
• Development Studies
• Liaising with Authorities
• Coordination with UN Agencies
• Working with Migrants and Refugees
• Experience with Refugees
• Experience with internally displaced persons
• Working with Victims of Trafficking
• Emergency Preparedness
• Area-Based Approaches
• Project Monitoring
• Project Reporting
• Administrative Coordination
• Multi-cultural Work Experience
• Collaboration with NGOs