Project Associate (Climate Mobility Innovation Lab)

The Project Associate will support project monitoring and administrative functions for the Climate Mobility Innovation Lab Mediterranean project activities. The role involves budget monitoring, financial tracking, administrative coordination, and ensuring compliance with IOM financial rules and donor requirements.

Responsibilities

• Assist with project operations, administrative and financial monitoring of project activities.
• Retrieve, compile, summarize, analyse, and present financial information/data on specific project needs.
• Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
• Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
• Draft status reports, identifying shortfalls in compliance, bring them to the attention of the supervisor and suggest remedial actions.
• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
• Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;
• Organize meetings, workshops and training sessions. Respond to general information requests and inquiries; set up and maintain files/records.
• Assist in monitoring internal workflows in close coordination with relevant internal levels including but not limited to procurement.
• Perform other related duties as assigned.

Requirements

• High School diploma with five years of relevant experience; or, Bachelor's degree in Finance, Accounting, Business Administration, Economics or a related field from an accredited academic institution with three years of relevant professional experience.
• Experience in finance, accounting, budget monitoring or administrative support functions, preferably within an international organization, UN agency or public sector environment.
• Experience in monitoring budgets, tracking expenditures, verifying availability of funds and supporting financial reporting.
• Familiarity with financial rules, procedures and internal controls, including support to audits and financial reviews.
• Experience liaising with programme managers, administrative units and external counterparts on finance and budget related matters.
• Prior experience working in an international or multicultural environment is an advantage.
• Good knowledge of financial administration, budget monitoring and basic accounting principles.
• Familiarity with IOM or UN financial rules and regulations, including IPSAS, is an advantage.
• Strong attention to detail and accuracy in financial data processing and reporting.
• Ability to organize, prioritize and manage multiple financial and administrative tasks within deadlines.
• Proficiency in standard office software and financial or enterprise resource planning (ERP) systems.
• Fluency in English and Italian (oral and written).

Skills

• Budget Monitoring
• Financial Reporting
• Accounting Principles
• Financial Data Processing
• Financial Rules and Regulations
• Internal Controls
• Audit Support
• Financial Reviews
• Liaising with Programme Managers
• Administrative Support
• Financial Tracking
• Enterprise Resource Planning
• Office Software Proficiency
• Finance Administration
• Donor Compliance
• Multicultural Environment Experience
• IPSAS knowledge

Languages

English, Italian