Project Assistant

The Project Assistant will support the implementation of the PONTES project, a capacity-building initiative aimed at strengthening the preparedness of Portuguese institutions for the European Pact on Migration and Asylum. The role involves administrative, logistical, and technical assistance, contributing to project coordination, monitoring, reporting, and stakeholder engagement in line with IOM procedures and donor requirements.

Responsibilities

• Assist in the implementation and monitoring of project activities.
• Retrieve, compile, summarise, and present information/data on specific project topics.
• Monitor budget by verifying availability of funds, obtaining necessary approval and updating budget-related information.
• Support administrative coordination of project implementation, involving liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
• Draft status reports, identify shortfalls in delivery and bringing them to the attention of supervisor.
• Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
• Organise meetings, workshops and training sessions.
• Respond to general information requests and inquiries.
• Set up and maintain files/records.
• Perform such other relevant duties as maybe assigned.

Requirements

• Bachelor’s degree in Law, International Relations, Political Science, Sociology, Human Rights Studies, Public Administration or a related field from an accredited academic institution with two years of relevant professional experience; or, High School diploma with four years of relevant professional experience.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.
• Knowledge of the European Pact on Migration and Asylum, including asylum, reception, screening, integration and fundamental rights safeguards.
• Understanding of international protection principles, refugee protection and rights-based approaches.
• Familiarity with the Portuguese asylum and reception system and key stakeholders involved in Pact implementation.
• Capacity to review and interpret legal, policy, and technical documents and transform them into training and capacity-building products.
• Experience in developing presentations, training toolkits, manuals, e-learning courses, and other digital learning materials.
• Ability to support capacity-building activities, trainings and inter-institutional coordination.
• Strong drafting, reporting and information management skills.
• Good stakeholder engagement and communication skills.
• Proficiency in Microsoft Office applications.
• Fluency in Portuguese (oral and written) is required.

Skills

• Liaising with Authorities
• Coordination with UN Agencies
• Working with Migrants and Refugees
• International Humanitarian Experience
• Knowledge of European Pact on Migration and Asylum
• Asylum and reception system knowledge
• International Protection
• Refugee Protection Principles
• Rights-Based Approaches
• Legal and policy document review
• Training and capacity-building development
• Presentation Development
• Training toolkit creation
• E-learning Course Development
• Capacity-Building Initiatives
• Institutional Coordination
• Drafting and Reporting
• Information Management
• Stakeholder Engagement
• Microsoft Office Suite

Languages

Portuguese