Project Assistant

The Project Assistant will provide support to the implementation of projects and activities within IOM Ukraine’s Transition and Recovery Unit. Responsibilities include assisting in project implementation, reporting, procurement, budget management, coordination with partners, and organizing project logistics and events.

Responsibilities

• Assist in the overall implementation of the Transition and Recovery Unit’s efforts.
• Support project specialists in regular reporting (IOM internal and external, briefing notes, statistical tables, presentations etc.), correspondence and reach-out to communities.
• Assist project specialists in contracting partners, assist in procurement of goods and services.
• Support project specialists in managing budget related information.
• Maintain close cooperation with other units, liaise with Data and Analytics, render support to monitoring and evaluation activities as necessary.
• Render support to programme visibility as necessary.
• Respond to basic information requests and inquiries; set up and maintain files/records; assist in/organize all relevant project logistics and organization of activities and events (meetings, presentations, discussions, visits, training sessions etc.).
• Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
• Take notes at relevant programme events.
• Draft official and unofficial correspondence in English and Ukrainian.
• Provide informal interpretation and written translation (English/Ukrainian) when necessary.
• Undertake duty travel within Ukraine, to areas selected for the Portfolio programming, on an as-needed basis.
• Perform such other duties as may be assigned.

Requirements

• High school diploma or equivalent with at least four years of relevant work experience; OR Bachelor's degree (preferably in public administration, law, political science, international relations or other related field) from an accredited academic institution with two years of relevant professional experience.
• Experience working with authorities and civil society.
• Experience with organizational and administrative duties.
• Experience of field work.
• Experience in community participation and cohesion is advantageous.
• Experience in working with IDPs/refugees and/or vulnerable populations is advantageous.
• Experience in project implementation.
• Knowledge and understanding of the issue of emergency and recovery response in Ukraine is an asset.
• Proven written and spoken communication skills in English and Ukrainian, and Russian when needed.
• Skilled in Microsoft Office Suite, including Outlook, PowerPoint, SharePoint, Excel, and Teams.
• Fluency in English and Ukrainian (oral and written) is required.

Skills

• Project Implementation
• Community Participation Promotion
• Field Work
• Administrative Functions
• Working with Authorities
• Work with Civil Society Organizations
• Working with IDPs
• Experience with Refugees
• Emergency Response Knowledge
• Recovery Response Knowledge
• Written Communication
• Spoken Communication
• Microsoft Outlook
• MS PowerPoint
• Microsoft SharePoint
• MS Excel
• MS Teams
• Budget Management
• Procurement
• Project Reporting
• Event Organization
• Partner Coordination
• Organisational Duties

Languages

English, Ukrainian