Project Assistant, IBG

The Project Assistant will provide technical and administrative support to the Immigration and Border Governance (IBG) thematic programme in Egypt. Responsibilities include assisting in project implementation, documentation, coordination, logistical arrangements, translation, and reporting to support border management and related activities.

Responsibilities

• Assist in the implementation and monitoring of relevant Immigration and Border Governance (IBG) project activities.
• Compile and draft documentation including correspondences, documents, memoranda of understanding, cooperation plans, talking points, etc. in the thematic domain of IBG to support preparation of programme materials for review and finalisation by the supervisor.
• Support administrative coordination of project implementation, involving liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
• Coordinate logistical arrangements and prepare materials for meetings and capacity-building activities for partner government agencies, local partners and other stakeholders, including preparation of presentations and training modules for smooth, well-organised delivery of IBG programme events.
• Provide support with informal translation and interpretation of correspondence and other materials from Arabic into English, and vice-versa to facilitate communication between IOM staffs and national stakeholders.
• Compile and draft inputs for regular project, activity reports and donor narrative reports, under the guidance of the supervisor, to support the accurate and timely submission of programme reporting.
• Respond to general information requests and inquiries. Set up and maintain files/records.
• Perform such other relevant duties as maybe assigned.

Requirements

• Bachelor’s degree in law, International Law, Maritime Law, Humanitarian Action, Development studies, Security studies, Political Science or a related field from an accredited academic institution with two years of relevant professional experience; or, High School diploma with four years of relevant professional experience.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations.
• Experience in supporting IBG (Immigration and Border Governance) projects and programs, capacity to deliver IBG-related trainings/workshops to Government officials is advantageous.
• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.
• Basic knowledge of border management concepts, search and rescue, integrated border management or countering cross border crime will be an added advantage.
• Previous experience in support to development of training plans, standard operating procedures and detailed instructions.
• Experience in support to donor project management, programmatically and financially, with IOM or with a UN agency, will be an added advantage.
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; as well as human rights.
• Knowledge of UN and bilateral donor programming and understanding of humanitarian response in support of border management; integrated border management concept, trade and development and an interest in advancing their understanding of this technical area.
• Project management skills.
• Event management skills.
• Ability to prepare and provide briefings in English and Arabic.
• Fluency in English and Arabic (oral and written).

Skills

• International Law
• Maritime Law
• Humanitarian Action
• Development Studies
• Security Studies
• Political Science
• Liaising with Authorities
• Coordination with UN Agencies
• Support to IBG Projects
• Training Delivery
• Border Management Concepts
• Search and Rescue operations
• Integrated Border Management
• Countering Cross Border Crime
• Training Plan Development
• Standard Operating Procedures Implementation
• Donor-funded Project Management
• Financial Project Support
• Migration policy knowledge
• Human Rights Knowledge
• UN Programming Knowledge
• Humanitarian Response
• Project Management
• Event Management
• Briefing Material Preparation
• Translation
• Reporting

Languages

English, Arabic