Project Assistant (G4) - part time (60%)

The Project Assistant will support the implementation of Labour Mobility and Social Inclusion projects under the 'Child pillar' with a focus on diversity and inclusion. The role involves assisting in project activities, monitoring budgets, coordinating administrative tasks, and supporting capacity-building initiatives.

Responsibilities

• Assist in the implementation and monitoring of project activities.
• Retrieve, compile, summarize, and present information/data on specific project topics.
• Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
• Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
• Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.
• Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
• Organize meetings, workshops and training sessions.
• Respond to general information requests and inquiries; set up and maintain files/records.
• Perform other related duties as assigned.

Requirements

• School diploma with four years of relevant experience; OR Bachelor's degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Proven working experience in project implementation, including EU-funded projects.
• Proven understanding of the Belgian context relating to migration and integration.
• Strong organizational and time-management skills.
• Strong communication and diplomacy skills.
• Ability to work independently.
• Ability to work under time pressure.
• Fluency in English and Dutch or French (oral and written).

Skills

• Project Implementation
• EU-Funded Projects
• Liaising with Authorities
• Coordination with UN Agencies
• Working with Migrants and Refugees
• Humanitarian Project Support
• Budget Monitoring
• Administrative Coordination
• Capacity Building
• Knowledge of Belgian Migration Context
• Organizational Skills
• Time Management
• Diplomacy
• Independent Work
• Multi-cultural Work Experience

Languages

English, Dutch, French