Project Assistant – Family Reunification

The Project Assistant – Family Reunification supports operational tasks related to the implementation of the Family Reunification project, including organizing DNA testing, liaising with country offices and consulates, assisting with data collection and reporting, and supporting beneficiaries with relevant information and referrals.

Responsibilities

• Support the organisation of DNA testing for family reunification including liaison with IOM Country Offices (COs) and Italian Consulates in migrants’ countries of origin, maintaining regular contact with beneficiaries via phone, email and other communication tools and support the Organization in coordinating with the specialised laboratory for DNA testing sessions to be completed in a timely and orderly manner.
• Assist with the overall project implementation by collecting and compiling data using existing data collection and information tools and supporting routine internal and external updates to contribute to accurate monitoring and visibility of family reunification as a legal migration channel.
• Support beneficiaries of the family reunification project by collecting relevant information during beneficiary contact and referring cases with specific needs or potential vulnerabilities to the Project Manager to support timely and appropriate follow-up by the responsible officer.
• Support the Project Manager in all the administrative aspects related to the implementation of the project and collect all the relevant documents (including financial records) for the preparation of monthly and final reports.
• Perform such other relevant duties as maybe assigned.

Requirements

• Bachelor’s degree in Law, Political Science or International Relations or a related field from an accredited academic institution with two years of professional experience; or, High school diploma with four years of relevant professional experience.
• A minimum of two years’ experience in direct work/counselling/assistance to migrants and/or asylum seekers with specific focus on provision of information on legal procedures and immigration and asylum law.
• A minimum two years’ relevant work experience in applied data analytics using R/Python, PowerBI or similar tools.
• Demonstrated experience in design of data visualizations (dashboards and static graphs/data visuals).
• Experience in implementation of administrative procedures.
• Previous experience in liaising with authorities in the field of migration (e.g. Police offices, prefectures, embassies etc.).
• Knowledge of International, EU and Italian legislation on migration and international protection.
• Knowledge of the family reunification procedure to Italy and of the relevant EU legal framework.
• Good interpersonal and communication skills in a multi-cultural setting.
• Proficient in a Microsoft Office environment and office software packages.
• Knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
• Fluency in Italian and English (oral and written) is required.
• Working knowledge of French, Arabic, Tigrina, Somali, Urdu is desirable.

Skills

• Legal Procedures Counseling
• Immigration Law Knowledge
• Asylum Law Knowledge
• Data Analytics
• R Programming
• Python Programming
• Power BI
• Data Visualization Design
• Dashboard Development
• Administrative Procedures
• Liaison with Migration Authorities
• International Migration Legislation
• EU Migration Legislation
• Italian Migration Legislation
• Family Reunification Procedures
• Microsoft Office Suite
• Spreadsheet Software Knowledge
• Database Management
• Web-based Management Systems

Languages

Italian, English, French, Arabic, Tigrina, Somali, Urdu