Programme Coordinator (Programme Support Unit (PSU)) (P)

The Programme Coordinator (Programme Support Unit (PSU)) is responsible for coordinating and implementing programme support activities, including project development, donor liaison, and reporting in the Country Office. The role involves maintaining relationships with donors, supporting project managers, and representing the office in various meetings and coordination efforts.

Responsibilities

• Identify project opportunities based on national needs, in close collaboration with relevant Units in the CO, and the Regional Thematic Specialists (RTSs) and the Regional Project Development Officer (RPDO).
• Maintain effective working relationships with donors and potential donors, liaising, as necessary, with Regional Office (RO) and IOM COs with resource mobilization functions.
• Coordinate the design and development of new programmes/projects based on solid results framework responding to emerging trends and priorities, in close coordination with the Chief of Mission, Regional Office, Headquarters Programme Managers, as well as with Government counterparts and other relevant public/private sector’s partner organizations.
• Ensure the review and endorsement of concept notes, proposals and donor reports on IOM’s relevant software application, while also ensuring compliance with donor interests and requirements, and IOM’s Project Handbook Guidance and results-based management standards.
• Maintain up-to-date knowledge of all projects and programmes implemented by IOM Yemen.
• Support Project Managers in coordinating the operational, administrative and financial aspects of all ongoing projects, including oversight responsibility of projects implementation, in coordination with the Resource Management units as required.
• Contribute to the development of IOM Yemen annual consolidated appeal, external reporting on emergency response and engagement with UN Office for Coordination of Humanitarian Affairs (OCHA) on the Humanitarian Needs Overview/Humanitarian Response Plan.
• Coordinate with Programme Managers, Chief of Mission and senior management and support the drafting of regular progress reports to be submitted to the donors, partners and IOM Headquarters.
• Support Programme Managers in the continuous review of project’s implementation strategies as well as provide guidance and suggest corrective measures and actions to be taken as necessary.
• Ensure logical/efficient planning and deployment of monitoring staff to achieve established objectives and collect necessary data.
• Contribute to the process of raising awareness on issues relevant to IOM’s mandate and Yemen, to promote project/programme related activities.
• Identify, train and supervise reporting, project development and monitoring and evaluation team members, placing emphasis on the development of new team members and training on humanitarian systems and donor protocols.
• Undertake duty travel with the aim of project/programme assessment, liaison with counterparts and donors, problem solving and the development of new initiatives, as required.
• Act as IOM Yemen focal point and respond to inquiries from Headquarters and network of IOM regional offices.
• In coordination with the Chief of Mission, represent the CO in donor meetings, briefings, conferences, UN Working Group meetings and liaise with donors, governmental partners, project partners, think tanks policy centers at the international and national level.
• In Coordination with the Programme Managers and Resource Management Unit, identify areas of projects/programme implementation which require the Chief of Mission intervention.
• Represent the Chief of Mission in inter-agency meetings when related to the development and implementation of joint programmes, in coordination with Programme Coordinators/Managers as well as in any other meetings, as requested by the Chief of Mission.
• Ensure adequate follow-up with relevant staff in support of the Chief of Mission strategic inputs and key decisions, including oversight of the mission's development of the country programme.
• Perform such other duties as may be assigned.

Requirements

• Master’s degree in Political or Social Science, Business Administration, International Relations, Law or a related field from an accredited academic institution with five years of relevant professional experience; or, University degree in the above fields with seven years of relevant professional experience.
• Experience working in international organization and knowledge of the UN system.
• Experience in the field of migration issues, project development and design, project implementation, and administrative and financial management.
• Experience in donor relations and grant management for specific donors of IOM’s interest.
• Previous experience and knowledge of donor funding mechanisms, particularly in the Country.
• Experience in project development, donor reporting and technical writing and editing, preferably in the international development/humanitarian sector.
• Experience with Results Based Management approach and other strategic planning approaches.
• Excellent communication, writing and organizational skills; ability to prepare clear and concise reports.
• Basic knowledge of monitoring and evaluation concepts, approaches and methodologies.
• Demonstrated analytical and planning skills; capacity to establish working relationships with governmental authorities, national/international institutions and Non-Governmental Organizations.
• Capacity to supervise and train support staff; ability to work effectively and harmoniously with colleagues from varied cultures and professional background.
• Ability to work with accuracy under constraints and pressure; high sense of confidentiality, initiative and good judgment.
• Personal commitment, efficiency, flexibility, drive for results, creative thinking; and, Good level of computer literacy, including database application.
• Fluency in English is required (oral and written).
• Working knowledge of Arabic and another official UN language (Chinese, French, Russian and Spanish) is an advantage.

Skills

• Project Development
• Project Implementation
• Administrative Management
• Finance Management
• Donor Relations
• Grant Management
• Donor Fundraising Mechanisms
• Donor Reporting
• Technical Writing
• Editing
• Result-Based Management
• Strategic Planning
• Monitoring and Evaluation
• Analytical Skills
• Planning Skills
• Stakeholder Engagement
• Training and Supervision
• Report Writing
• Database Application
• Computer Literacy

Languages

English