Oficial Nacional de Administración y Finanzas

The Oficial Nacional de Administración y Finanzas is responsible for executing financial and administrative functions including accounting, budget control, financial monitoring, and administrative tasks within the Unit under the supervision of the Chief of Mission and Resource Management Officer. The role involves managing financial operations in the WAVE system, budget monitoring, financial reporting, and coordination with internal and external stakeholders.

Responsibilities

• Register and control all financial and accounting operations in the WAVE system for the main office and sub-offices in Venezuela.
• Prepare, reconcile and report accounting closure to the Regional Office.
• Control and monitor project budgets, informing the Chief of Mission and Project Coordinators.
• Control and monitor all organizational bank accounts to maintain liquidity and solvency for financial commitments.
• Prepare financial reports for donors according to IOM regulations.
• Project office and personnel expenses to ensure correct budget execution.
• Prepare budgets for project proposals.
• Work with Coordinators for project activation in the PRIMA platform.
• Manage financial control of checking accounts, bank reconciliations, payment control, bank transfers and other payment forms, observing regulations to minimize fraud risks.
• Monitor payroll registration, terminations, modifications, calculations, applicable benefits and other internal procedures.
• Settle and verify staff travel expenses and per diem payments.
• Collaborate closely with other internal functional units, banks, donors, government counterparts and other stakeholders as required.
• Travel to sub-offices as necessary for activity monitoring.
• Guide Coordinators throughout the project cycle to ensure compliance with IOM policies, procedures and donor requirements.
• Supervise and coordinate functions of the Administration and Finance Unit staff.
• Coordinate procedures with government authorities, payment of fees, visas, accreditations and service payments.
• Ensure collaboration agreements with suppliers are duly approved by the Legal area.
• Attend to maintenance and service needs of the office for proper staff use.
• Maintain the administrative/financial information system to ensure timely information supply to relevant units within IOM.
• Identify technological improvement needs in coordination with IT and ensure acquisition of new assets complies with IOM regulations.
• Respond to internal audits and implement corrective measures in coordination with the Chief of Mission.
• Review existing procedures and recommend improvements to strengthen internal monitoring, evaluation and control systems, promoting efficiency and effectiveness.
• Perform other related functions as assigned by the supervisor according to position needs.

Requirements

• Bachelor’s degree in Accounting, Business Administration or related field with two years of relevant professional experience; or, Master’s degree in above or related field.
• Accredited Universities are those listed in the UNESCO World Higher Education Database.
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in Oracle is a distinct advantage.
• Attention to detail, ability to organize paperwork in a methodical way.
• Discreet, details and clients-oriented, patient and willingness to learn new things.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• In-depth knowledge of the broad range of migration-related subject areas dealt with by the Organization.
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.
• Knowledge of International Public Sector Accounting Standards (IPSAS).
• Fluency in Spanish (oral and written) is required.
• Working knowledge of English.
• Competencies include inclusion and respect for diversity, integrity and transparency, professionalism, courage, empathy, teamwork, delivering results, managing and sharing knowledge, accountability, communication, leadership, empowering others, building trust, strategic thinking and vision, humility.

Skills

• Accounting
• Budget Control
• Financial Monitoring
• Financial Reporting
• Administrative Tasks
• Microsoft Office Suite
• Oracle
• Migration-related issues knowledge
• UN Programming Knowledge
• Bilateral Donor Programming
• Financial Rules and Regulations
• International Public Sector Accounting Standards
• WAVE system
• Multi-cultural Work Experience

Languages

Spanish, English