Head of Programme Support Unit (PSU) (P)

The Head of Programme Support Unit (PSU) is responsible for project development and donor liaison activities, coordinating project development, donor and institutional reporting, and identifying opportunities to promote IOM’s strategic objectives through programmes in the Country Office. The role involves strategic partnership development with government, UN agencies, and other stakeholders in line with IOM global, regional and country strategies.

Responsibilities

• Identify project opportunities based on national and sub-regional needs, in close collaboration with relevant Units in the CO, and the Regional Thematic Specialists (RTSs) and the Regional Project Development Officer (RPDO).
• Keep up to date about funding trends, policies and strategic priorities and budgetary planning cycles of donors and governments.
• Pro-actively seek funding sources among government and non-government donors, in line with IOM’s strategic priorities.
• Coordinate the design and development of new and innovative programmes and projects with relevant units in the CO, partners and donors by ensuring compliance with donor interests and requirements, as well as IOM standards, and are aligned to the IOM’s Strategic Results Framework.
• Ensure the review and endorsement of concept notes, proposals and donor reports on IOM’s relevant software application.
• Maintain effective working relationships with donors and potential donors, liaising, as necessary, with RO and IOM COs with resource mobilization functions.
• In coordination with the CoM, represent the CO in donor meetings, briefings, conferences, UN Working Group meetings and liaise with donors, governmental partners, project partners, think tanks policy centers at the international and national level.
• Support Project Managers in complying with donor reporting by coordinating, providing input and reviewing of donor and other relevant reports.
• Ensure compliance with donor requirements and procedures and IOM reporting standards and processes.
• Support Project Managers in effective use of the relevant software application as a knowledge management tool and means to capture project data.
• Proactively analyze resource requirements for the achievement of the country strategy and identify possible actions.
• Create and maintain up-to-date donor profiles and produce guidance notes on donor priorities.
• Identify approaches to expand the donor base, including research and mapping of funding trends.
• Draft Appeals, Sitreps, as required.
• In coordination with the CoM, coordinate the development and review of the CO’s strategic planning process, including annual work planning.
• In cooperation with the Public Information Unit/Public Information Officer, produce visibility and other presentation materials to support resource mobilization, including, but not limited to, donor visits and briefings, reports, data and strategic information.
• In coordination with the RO, provide project development and reporting capacity building and training, including rollout of SRF.
• Share knowledge created through multiple means including ensuring accurate, updated and pertinent records of all correspondences, project development and reporting files, and other related information in relevant software applications.
• Perform such other duties as may be assigned.

Requirements

• Master’s degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with five years of relevant professional experience; or, University degree in the above fields with seven years of relevant professional experience.
• Experience working in international organization and knowledge of the UN system.
• Experience in the field of migration issues, project development and design, project implementation, and administrative and financial management.
• Experience in donor relations and grant management for specific donors of IOM’s interest.
• Previous experience and knowledge of donor funding mechanisms, particularly in the Country.
• Experience in project development, donor reporting and technical writing and editing, preferably in the international development/humanitarian sector.
• Experience with Results Based Management approach and other strategic planning approaches.
• Excellent communication, writing and organizational skills; ability to prepare clear and concise reports.
• Basic knowledge of monitoring and evaluation concepts, approaches and methodologies.
• Strong analytical and planning skills; capacity to establish working relationships with governmental authorities, national/international institutions and Non-Governmental Organizations.
• Capacity to supervise and train support staff; ability to work effectively and harmoniously with colleagues from varied cultures and professional background.
• Ability to work with accuracy under constraints and pressure; high sense of confidentiality, initiative and good judgment.
• Personal commitment, efficiency, flexibility, drive for results, creative thinking.
• Good level of computer literacy, including database applications.
• Fluency in English and Spanish are required (oral and written).
• Working Knowledge of French is advantage.

Skills

• Project Development
• Project Implementation
• Administrative Management
• Finance Management
• Donor Relations
• Grant Management
• Donor Fundraising Mechanisms
• Donor Reporting
• Technical Writing
• Editing
• Result-Based Management
• Strategic Planning
• Monitoring and Evaluation
• Report Writing
• Analytical Skills
• Planning Skills
• Stakeholder Engagement
• Training and Supervision
• Database Applications Knowledge
• Computer Literacy

Languages

English, Spanish, French