Finance Associate

The Finance Associate will provide finance functions in IOM Liberia, assisting in managing financial resources, preparing budgets, verifying payments, and maintaining petty cash in accordance with IOM rules and regulations.

Responsibilities

• Assist in managing financial resources by monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations.
• Assist in preparing annual budget submission and revisions including estimating staff cost as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget.
• Extract and input data from various sources in financial or accounting systems.
• Assist providing guidance in accounting, budget and financial related issues.
• Assist in the preparation of the payroll by executing validity checks on monthly payroll results.
• Reviews all types of payments starting from purchases to payment requests verifying that they are duly authorized and all the supporting documents are attached therewith.
• Create new Vendor Accounts in the system.
• Verify vendor claims for accuracy and conformance with IOM finance policies and instructions.
• Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered.
• Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required.
• Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.
• Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standards.
• Responsible for the Petty Cash of the office.
• Perform such other relevant duties as maybe required.

Requirements

• Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with three years of relevant professional experience; or, High School diploma with five years of relevant experience.
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage.
• Attention to detail, ability to organize paperwork in a methodical way.
• Discreet, details and clients-oriented, patient and willingness to learn new things.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Knowledge of accounting principles, financial reporting, and account reconciliation.
• Advanced proficiency in Microsoft Excel and financial management systems (SAP/Oracle/PRISM).
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy in financial data management.
• Knowledge of financial rules, regulations, and internal control procedures.
• Good communication and stakeholder management skills.
• High level of integrity, discretion, and confidentiality in handling financial information.
• Fluency in English (oral and written) is required.
• Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Skills

• Financial Reporting
• Account Reconciliation
• Accounting Principles
• Budget Preparation
• Financial Data Management
• Internal Control Procedures
• MS Excel
• SAP
• Oracle
• PRISM
• MS Word
• MS PowerPoint
• Microsoft Outlook
• Email Communication
• Financial Management Systems
• Stakeholder Management
• Analytical Skills
• Problem Solving
• Confidentiality in Finance
• Attention to Detail

Languages

English