Finance Assistant

The Finance Assistant is responsible for extracting and inputting financial data, assisting with payroll preparation, reviewing payments, creating vendor accounts, and supporting budget and financial reporting in the Country Office. The role also involves petty cash management and providing assistance with staff services such as travel and expense claims.

Responsibilities

• Extract and input data from various sources in financial or accounting systems.
• Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere.
• Assist in the preparation of the payroll by executing validity checks on monthly payroll results.
• Review all types of payments starting from purchase to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith.
• Create new Vendor Accounts in the system.
• Verify vendor requests for accuracy and conformance with IOM finance policies and instructions.
• Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered.
• Prepare necessary receipt and journal vouchers.
• Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required.
• Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.
• Ensure proper and systematic filling of all posted payments and other accounting documents according to the established standards.
• Responsible for the Petty Cash of the office.
• Perform such other relevant duties as maybe required.

Requirements

• Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with two years of relevant professional experience; or, High School diploma with four years of relevant experience.
• Accredited Universities are those listed in the UNESCO World Higher Education Database.
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage.
• Attention to detail, ability to organize paperwork in a methodical way.
• Discreet, details and clients-oriented, patient and willingness to learn new things.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Fluency in French is required (oral and written).
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Skills

• Financial Data Entry
• Payroll Preparation
• Payment Review
• Vendor Account Management
• Budget Reporting
• Financial Reporting
• Petty Cash Management
• Travel Expense Claims
• MS Word
• MS Excel
• MS PowerPoint
• Microsoft Outlook
• SAP
• Document Organization
• Attention to Detail
• Client Orientation
• Multi-cultural Work Experience

Languages

French