Assistant Human Resources Clerk

The Assistant Human Resources Clerk will provide clerical assistance for the smooth running of Human Resources processes and activities in the IOM Guinea office. The role includes supporting recruitment processes, maintaining personnel files, assisting with reports and correspondence, and organizing HR-related events and meetings.

Responsibilities

• Provide clerical assistance for the smooth running of the Human Resources processes and activities in the office.
• Provide general assistance in recruitment processes including but not limited to circulation of vacancy announcements, interview arrangements, preparation of materials necessary for the interviews and technical test, support with reference checks, sending out messages to candidates, etc.
• Perform assigned role(s) in the organizational HR system, paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; generate reports, and other Human Resources-related documentation.
• Maintain orderly personnel files of staff, instructions, bulletins and other documents in the Human Resources Unit (electronic and/or hard copies).
• Assist in the retrieval, drafting and formatting of reports, letters, notes and other Human Resources-related correspondence as directed.
• Support the organization of meetings, training activities and other Human Resources events by carrying out logistical activities such as arrangement of meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents.
• Perform other related duties as assigned.

Requirements

• High School diploma with three (03) years of relevant experience; or, Bachelor's degree in Human Resources, Business Administration, Psychology or related field with one year of relevant professional experience
• Accredited Universities are those listed in the UNESCO World Higher Education Database.
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage
• Attention to detail, ability to organize paperwork in a methodical way
• Discreet, details and clients-oriented, patient and willingness to learn new things
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization
• Knowledge of UN and bilateral donor programming
• Knowledge of financial rules and regulations
• Knowledge of International Public Sector Accounting Standards (IPSAS)
• Fluency in French is required (oral and written)
• Working knowledge of a local language is an advantage

Skills

• MS Word
• MS Excel
• MS PowerPoint
• Microsoft Outlook
• SAP
• Clerical Assistance
• Personnel File Management
• Recruitment Support
• Report Preparation
• Event Organization
• Migration Knowledge
• UN Programming Knowledge
• Bilateral Donor Programming
• Financial Rules Knowledge
• International Public Sector Accounting Standards
• Human Resources Administration

Languages

French