Principal Administrative Assistant (EDPP)

The Principal Administrative Assistant provides daily administrative support to the Executive Directorate Partnerships and Planning and the EDPP Executive Office to ensure smooth administrative operations. The role includes secretarial duties, coordination with the Secretary General’s Cabinet, and acting as a back-up for the Executive Administrative Assistant.

Responsibilities

• Provide secretarial duties and administrative assistance to support the Executive Directorate Partnerships and Planning as a whole.
• Perform a full range of daily administrative support and follow-up on transversal files requiring administrative coordination within the Executive Directorate Partnerships and Planning.
• Act as the central secretarial liaison point between the EDPP/EO and the Executive Directorate Partnerships and Planning’s Directorates.
• Ensure correct execution of administrative processes and provide direction and guidance regarding administrative regulations and procedures to secretaries in the Executive Directorate Partnerships and Planning.
• Provide ad hoc training and administrative guidance to newcomers as required.
• Manage all administrative relations and handle requests/files from the Secretary General’s Cabinet addressed to EDPP Executive Directorate.
• Act as the central administrative liaison point between the Executive Directorate Partnerships and Planning and the Cabinet of the Secretary General.
• Provide usual office support duties and administrative assistance to the EDPP Executive Office for daily administrative needs.
• Provide further administrative support to the Executive Administrative Assistant and Executive Director Partnerships and Planning when needed.
• Replace the Executive Administrative Assistant in his/her absence by providing full secretarial and administrative support to the Executive Director Partnerships and Planning.
• Perform any other duties as required by the hierarchy.

Requirements

• At least two years’ University education in a relevant area (e.g. administrative, business support, etc.)
• At least three years’ experience in the administrative support or similar posts.
• Five years’ experience in administrative support area is required if the required level of education is not met.
• Experience within an international environment would be an asset.
• Proficiency in English is required.
• Proficiency in other official INTERPOL languages (Arabic, French and/or Spanish) would be an asset.
• Advanced level skills in MS Office (Word, Excel and PowerPoint, internet)
• Ability to grasp and get a command of administrative procedures/tools to be able to work with the required level of autonomy
• Ability to work in team as well as individually
• Flexibility, polyvalence and teamwork spirit
• Sense of initiative (self-initiator), motivated
• Attention to details and excellent organizational skills
• Service oriented and problem-solving attitude
• Strong communications skills, both in written and oral form
• Ability to react quickly and to adapt to changing circumstances
• Ability to maintain objectivity and apply logical reasoning
• Ability to work under pressure
• Ability to cope with sudden increase in workload and high degree of availability (may be required to work overtime or outside normal working hours).
• Ability to synthesize
• Discretion, diplomacy, tact, rigor and integrity
• Personal and professional maturity
• Good social skills, particularly in a multicultural environment
• Good listening skills

Skills

• Administrative Support
• Business Support
• International Environment Experience
• Microsoft Office Suite
• Word
• Excel
• Power Point
• Internet Research
• Administrative Procedures
• Organizational Skills
• Written Communication
• Oral Communication
• Problem Solving
• Teamwork
• Time Management
• Working Under Pressure
• Discretion
• Diplomacy
• Tact
• Logical reasoning
• Multicultural Communication

Languages

English