Finance Assistant

To support the Senior Finance Officer and the Accounts team by preparing and maintaining reconciliations, compiling financial information for reporting, assisting with financial control checks, and documenting finance procedures and process maps to improve consistency, transparency and audit readiness.

Responsibilities

• Preparing and maintaining reconciliations for bank, general ledger, payroll-related, donor related funds, and other assigned accounts.
• Reviewing accounting transactions and supporting documentation to ensure accuracy, completeness, compliance and timely clearance of outstanding items.
• Extracting, compiling and checking financial data from SAP, spreadsheets and other sources for management, budget, donor, trust fund and year-end reporting.
• Supporting the preparation of financial schedules, working papers, tables and narrative inputs for reports and audits.
• Assisting with the review, input and validation of accounting data, including follow-up on rejected, incomplete or incorrectly coded transactions.
• Documenting finance procedures, work instructions, checklists and process maps to improve consistency, transparency and audit readiness.
• Maintaining organized records, templates, trackers and supporting evidence for management review, audit and internal control purposes.
• Supporting audit queries, follow-up actions, knowledge sharing and other related finance tasks as assigned.
• Any other duties as assigned by the line manager.

Requirements

• At least five years of progressively responsible experience in accounting, finance, budget, financial reporting, reconciliation, audit support or related financial functions is required.
• Experience preparing, reviewing and following up on financial reconciliations is required.
• Experience extracting, compiling and checking financial data from computerized financial systems is required.
• Experience preparing supporting schedules, tables, reports or analysis for review by finance officers or managers is required.
• Experience documenting procedures, work instructions, checklists or business process workflows is required.
• Experience supporting audit queries, maintaining supporting documentation and following up on corrective actions is desirable.
• Experience in an international organization, intergovernmental organization, public-sector body or comparable environment is desirable.
• A minimum of completed secondary education is required.
• Training in accounting, finance, business administration or related field is desirable.
• A recognized accounting technician qualification, or progress toward a professional accounting qualification, would be an advantage.
• Complete proficiency in English (oral and written), including ability to draft clearly and concisely.
• Working knowledge of any other UN languages would be an asset.
• Advanced proficiency in Microsoft Excel, including formulas, pivot tables and reconciliation schedules.
• Experience using financial management or ERP systems.
• Ability to prepare clear written procedures, checklists and process documentation.
• Experience using process-mapping tools such as Microsoft Visio, PowerPoint or equivalent would be desirable.
• Ability to work accurately with financial data and meet deadlines.

Skills

• Financial Reporting
• Financial Reconciliation
• Accounting
• Budgeting
• Audit Support
• Financial Data Extraction
• Financial Data Collection
• Financial Data Checking
• Supporting Schedules Preparation
• Financial Analysis
• Procedure Documentation
• Business Process Workflows
• Audit Query Support
• Corrective Action Follow-up
• MS Excel
• Excel Formulas
• Pivot Tables
• Reconciliation Schedules
• Financial Management Systems
• ERP Systems
• Process Documentation
• Process Mapping
• Visio
• MS PowerPoint
• Work Instructions

Languages

English