Archives/Records Officer - ITDSGIG (Contractual)

The Archives/Records Officer will be responsible for appraising, arranging, describing, and entering metadata of IMF's archival records in the online catalogue. This role supports the processing of a backlog of predominantly analogue records to ensure accessibility and compliance with the Fund's Open Archives Policy.

Responsibilities

• Appraise records to remove extraneous, transitory, and irrelevant documentation.
• Arrange and describe records according to international archival standards, best practices and internal processes.
• Perform basic condition assessments and identify records requiring digitization, preservation and/or conservation.
• Add metadata to catalogue records in accordance with international standards and internal guidelines.
• Review and ensure the accuracy and consistency of metadata and descriptions.
• Perform other duties as assigned by the Section Chief, or Team Lead.

Requirements

• An advanced university degree in archives management, records management, documents management, library and information sciences or related field of study, or a bachelor's degree in a related field plus a minimum of 6 years professional experience.
• A minimum of 4 years of experience processing archival collections.
• Experience applying international standards and best practices in archives and records management as well as electronic records/archives management principles within archival systems.
• Knowledge and/or experience with records management systems, databases, and digital archiving tools (preferred).
• Familiarity with international standards for archives and records management (preferred).
• Experience performing archival appraisal (preferred).
• Proficiency in MS Word and MS Excel.
• Ability to lift boxes and files up to 40 lbs.
• Knowledge of digitization techniques and preservation practices is an advantage.
• Excellent organizational skills with an ability to effectively manage time and handle multiple tasks simultaneously.
• Excellent communication and interpersonal skills, including ability to work with a diverse team and interact effectively with colleagues at all levels, stakeholders, and external researchers.
• Good problem-solving skills and ability to identify, address and resolve issues related to records and archives management.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Excellent written and verbal communication abilities.
• Only candidates currently residing in the Washington DC metro area will be considered.

Skills

• Archives Management
• Records Management Projects
• Documents Management
• Electronic Record Management
• Archival Systems
• Archival Appraisal
• Records Management Systems
• Digital Archiving Tools
• International Archives Standards
• MS Word
• MS Excel
• Digitization Techniques
• Preservation Practices
• Metadata Entry
• Archival Description
• Time Management
• Confidential Information Handling
• Problem Solving in Archives
• Organizational Skills

Languages

English