Administrative Coordinator

Administrative Coordinators provide wide-ranging operational, communication, and logistical support to their divisions at the IMF Headquarters in Washington, D.C. They handle document production, internal review coordination, travel logistics, event planning, communication, scheduling, and technical support.

Responsibilities

• Compiling, formatting, and editing documents according to IMF style guidelines; proofreading for clarity, accuracy, grammar, and adherence to institutional standards.
• Coordinating the internal review process of documents; monitoring review mailboxes, distributing materials to reviewers, and tracking deadlines.
• Organizing, formatting, and posting consolidated review comments on behalf of the team.
• Managing official travel logistics, including travel authorizations and expense reports.
• Supporting the planning and delivery of seminars, workshops, and conferences by arranging venues, catering, materials, and participant support.
• Maintaining accurate, well-organized electronic filing systems and retrieving documents from internal repositories.
• Managing complex calendars, scheduling meetings, and coordinating communications within the Fund and with officials from member countries.
• Disseminating and reinforcing administrative policies and procedures across the division to ensure compliance.
• Providing first-line support to colleagues for Fund systems and office technologies; troubleshooting basic issues and guiding staff through system processes.

Requirements

• A bachelor’s degree or a high school diploma with at least two years of relevant experience.
• Applicants with 2–5 years of administrative coordination experience are strongly encouraged to apply.
• Strong written and verbal communication skills.
• Exceptional English proofreading and document formatting ability, including working with style guides.
• Outstanding organizational skills and the ability to manage multiple priorities.
• Initiative, resourcefulness, and the ability to work with minimal supervision.
• High accuracy and attention to detail in fast-paced, deadline-driven settings.
• Proficiency in Microsoft Office applications and a willingness to learn evolving technologies.
• Candidates must be currently residing in the Washington DC metro area.
• Candidates must pass the online Administrative Coordinator assessment comprising scenario-based multiple-choice questions, MS Word simulation, and Windows.
• Candidates who pass the assessment may be invited to a preliminary interview.
• Contractual appointments are renewable for up to four years, pending performance, budget availability, and business needs.

Skills

• Administrative Coordination
• Document Formatting
• English Proofreading
• Style Guide Compliance
• Organizational Skills
• Priority Management
• Microsoft Office Suite
• Travel Logistics Management
• Event Planning
• Scheduling
• Technical Support
• Windows
• MS Word

Languages

English, Arabic, Chinese, French, Portuguese, Russian, Spanish