Administrative Coordinator/Senior Administrative Coordinator

The Administrative Coordinator/Senior Administrative Coordinator will lead the administrative and organizational work in Division C of the Middle East and Central Asia Department. The role involves workflow management, document preparation, meeting and event organization, logistical support, coaching junior staff, and contributing to department-wide initiatives.

Responsibilities

• Lead the seamless flow of administrative processes within the division.
• Monitor the busy work agenda, action items, and shifting priorities and ensure deadlines are met.
• Assist with preparation of country-related documents, briefs and memos with precision, ensuring adherence to Fund style and formatting guidelines.
• Transmit documents to review Departments, Management, and the Board.
• Organize meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers.
• Manage travel arrangements for division members.
• Handle expense reports.
• Provide mentorship and guidance to junior staff within the division.
• Foster a collaborative and supportive work environment.
• Occasionally contribute to and support department-wide initiatives.

Requirements

• Educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience (two of which in a lead capacity) is required.
• Proficient in Word, compound documents, Excel, Microsoft Teams and various software applications.
• Familiarity with PeopleSoft, DARTS, TIMS, Nexus, CRS and Fund practices and procedures.
• Strong administrative, technological, and organizational capabilities.
• Ability to work accurately under pressure, multitask, and train junior staff.
• Candidates need to have passed the IMF Office Assistant Exam to be considered for this position.
• Only candidates who are currently residing in the Washington DC metro area will be considered.

Skills

• Workflow Management Skills
• Document Preparation
• Meeting Organization
• Event Organization
• Logistical Support
• Staff Training
• Administrative Coordination
• MS Word
• MS Excel
• MS Teams
• PeopleSoft
• DART
• TIMS
• Nexus
• CRS
• Fund Practices Knowledge
• Organizational Skills
• Technological Proficiency
• Multitasking