Programme Finance and Reporting Specialist

The Programme Finance and Reporting Specialist supports the fiduciary administration and financial management of all programmes under the West and Central Africa Division, ensuring effective financial management of GCF IGREENFIN and AIRCM programme funds. The role involves financial reporting, budget monitoring, cash flow management, and compliance with donor requirements, working under the supervision of the Programme Manager and Financial Controller's Division.

Responsibilities

• Ensure effective implementation of financial management information systems (TOMPRO or other) across all Project Management Units (PMUs), including security and backup of software and data.
• Ensure PMUs have developed comprehensive chart of accounts for booking transactions and reporting in line with national and donor requirements.
• Coordinate and supervise preparation of financial reports by PMUs and ensure compliance with financial reporting requirements.
• Ensure PMUs, Executing Entities, and GCF Regional Coordination Unit can report on all sources of funding including co-financing, parallel financing, and in-kind contributions.
• Develop systems and procedures for consolidation of financial data in line with donor requirements and templates.
• Ensure PMUs have exhaustive financial management sections in their project implementation manuals and maintain the financial section of the Programme Implementation Manual.
• Monitor programme cash flow ensuring timely availability of funds and effective tracking of internal and external resource mobilization.
• Supervise quality of PMUs' financial management including accounting, internal controls, bank reconciliations, asset management, accuracy of balances, financial statements and reports, and annual audits; provide technical support as needed.
• Review eligibility and compliance with relevant Financing Agreement and follow-up on VAT and customs duty exemption documents.
• Organise work plans to ensure effective execution of administrative and financial transactions of the Regional Coordination Unit in compliance with procedures.
• Ensure adequacy and completeness of supporting documentation for administrative and financial transactions and proper retention/archiving.
• Prepare periodic and annual programme reports.
• Collaborate with internal audits and programme evaluations, respond to internal audit findings, and oversee implementation of recommendations.
• Consolidate interim and annual financial and budget monitoring reports in collaboration with national coordination units.
• Prepare and monitor programme budgets, participate in defining guidelines for activity forecasts and budgets, and implement measures for preparation, submission, and review of programme work plans and budgets by Steering Committees.
• Perform other tasks assigned by the Regional Coordination Unit.
• Serve as an agent of change applying principles of change management and results-based management to promote acceptance of new methods and automated workflows.
• Manage change through consultations with finance colleagues and outreach to internal and external stakeholders to ensure communication about changes in Fund's financial standards, regulations and rules.
• Be accountable for integrity, transparency, and equity in management of IFAD resources.

Requirements

• Advanced university degree from an accredited institution in Business Administration, Finance, Banking or other relevant areas.
• At least five (5) years' progressively relevant international professional experience in private or public sector financial management in rural development programmes including accounting, auditing, finance, economics, financial analysis, business administration and project administration.
• Perfect mastery of fiduciary management procedures, specifically internal control and audit, procurement, request for withdrawal of funds and budget monitoring.
• In-depth knowledge of the SISCOHADA accounting framework.
• Experience consolidating financial statements from multiple implementation units.
• Good knowledge of management of contractual procedures and legislation in the countries of the Region.
• Working knowledge of procedures for mobilizing counterpart funds.
• Perfect command of computer programmes for financial and accounting management, particularly mastery of TOMPRO software is an asset.
• Knowledge of usual computer tools and software: Word, Excel, PowerPoint.
• Knowledge of IFAD procedures is an asset.
• Experience with international financial institutions, audit firms, NGOs with global outreach or other relevant institutions is an asset.
• Required languages: English and French at excellent level (4).

Skills

• Finance Management
• Accounting
• Auditing
• Financial Analysis
• Business Administration
• Project Administration
• Fiduciary Risk Management
• Internal Controls
• Budget Monitoring
• Procurement Procedures
• Request for Withdrawal of Funds
• SISCOHADA Accounting Framework
• Financial Statement Consolidation
• Contractual Procedures Management
• Counterpart Funds Mobilization
• TOMPRO Software
• MS Word
• MS Excel
• MS PowerPoint

Languages

English, French