Premises Manager

The Premises Manager manages the department responsible for ICRC premises and infrastructure within the Dnipro Sub-delegation. The role involves supporting other departments and premises users, interacting with municipal authorities, landlords, suppliers, and service providers, and ensuring proper maintenance and management of premises.

Responsibilities

• Participate in determining accommodation and office-space needs and identify premises accordingly
• Analyze the set-up of premises, including the passive security measures in place, and propose corrective measures when necessary
• Participate in establishing the lease agreement
• Coordinate proper maintenance of all premises and infrastructure
• Supervise the department in charge of managing premises and infrastructure
• Train and supervise staff and organize their work (housekeepers and technical workers)
• Contribute to drawing up housing policy
• Deal with relevant external contacts, service providers and suppliers
• Coordinate maintenance work carried out by external contractors
• Supervise and control expenses and service costs related to premises/maintenance
• Supervise the ordering or purchasing of necessary material and supplies, in coordination with logistics staff, and maintains related stocks
• Keep proper files and statistics

Requirements

• Ukrainian citizenship or permanent residence permit in Ukraine
• University degree or advanced technical certificate or equivalent
• 2 years' experience in the same field of activity
• Fluent command of both written and spoken English and Ukrainian
• Computer literate, including good knowledge of Microsoft Office
• Experience in analyzing and interpreting information for decision-making purposes
• Self-motivated with a strong commitment to teamwork and humanitarian principles
• Flexible, enthusiastic, and willing to learn
• Ability to work independently, as well as effectively under supervision
• Ability to organize and prioritize multiple tasks
• Ability to work within a diverse team and establish and maintain good working relations in a multi-ethnic, multi-cultural, and multi-disciplinary environment

Skills

• Premises Management
• Infrastructure Maintenance
• Supplier Management
• Municipal Liaison
• Microsoft Office Suite
• Information Analysis
• Decision Making
• Task Prioritization
• Independent Work
• Teamwork in Multi-cultural Environment

Languages

English, Ukrainian