Logistics Site Manager 1

Responsible for managing and controlling the logistical needs of the ICRC Mission in Quito, ensuring compliance with organizational policies and procedures, and overseeing the performance and development of logistics staff. Duties include procurement, inventory management, import-export operations, and ICT support within the mission.

Responsibilities

• Manage and control the logistical needs of the Quito Mission.
• Maintain electronic files with proper backups.
• Handle personal effects of delegates at end of mission.
• Ensure all purchase files are uploaded to Paperless.
• Manage and monitor all logistics tools such as Logistics_Services, Fleetwave, JDE/IRIS for the Quito Mission.
• Conduct purchases up to 15,000 CHF according to internal policies and financial rules.
• Verify procedures, prepare documents and monitor execution of assistance projects.
• Respond to requests via Supply Request (SR) on IRIS platform.
• Maintain a network of suppliers and optimize procurement management regarding quality and price.
• Manage import, export and disposal operations of goods, vehicles and delegates' personal effects, ensuring compliance with Ecuadorian customs regulations.
• Coordinate customs procedures and authorizations with relevant authorities.
• Coordinate shipment logistics and maintain communication with freight agents, airlines, maritime lines, suppliers and recipients.
• Process all warehouse requests on IRIS platform.
• Ensure cyclical/annual inventory reporting and goods dispatch and receipt.
• Verify physical quantities against IRIS data.
• Manage mission ICT inventory and report updates to ICT Bogota.
• Provide basic onsite ICT support to users under ICT-CICR standards and policies.
• Escalate ICT issues to ICT Bogota when unresolved.

Requirements

• Professional, technologist or technician in Logistics, Supply Chain, Industrial Engineering, Business Administration or related fields. Relevant experience may partially substitute academic qualifications.
• Minimum 5 years of experience in logistics, supply, procurement, warehousing, transport or distribution, including at least 2 years in leadership or supervisory roles.
• Knowledge in inventory management, supply chain, procurement, storage, distribution and asset control.
• Proficient in office tools (especially Excel) and logistics management systems or ERP.
• Intermediate English level (B1-B2).
• Basic first aid training.
• Valid driving license category B.
• Ability to lead teams, manage resources and coordinate logistics operations in dynamic environments.

Skills

• Logistics Management
• Supply Chain Management
• Procurement
• Inventory Management
• Warehousing and Storage
• Transport Management
• Distribution Management
• Asset Control
• Team Leadership
• Resource Management
• Logistical Operations Coordination
• ERP Systems
• Excel
• First Aid
• Import-Export Operations
• IT Support
• Driving License Category A

Languages

Spanish, English