Finance & Administration Manager

The Finance and Administration Manager is accountable for the integrity of financial and analytical accounting and reporting from the field. Oversees all financial resources and administrative activities within a given field office, including management of premises and staff travel. Responsible for financial business partnering, risk management, financial compliance, resource management and quality administrative services.

Responsibilities

• Supervises the Finance Department, supporting annual budgets, monthly forecasts, risk reporting, cost control, budget analysis, statutory compliance, and assessment of the financial situation, including treasury.
• Acts as adviser, trainer, and coach on all financial and economic matters for teams running humanitarian projects.
• Draws up contingency measures to respond to critical changes in the operating context.
• Interprets and ensures implementation of institutional guidelines and policies, ensuring compliance with ethical standards and mitigating financial risks.
• Acts as co-signatory and finance interface with authorities, suppliers, banks, and other commercial parties.
• Provides reliable forecasts and budget data to support tactical and strategic managerial decision-making.
• Oversees day-to-day financial management, office and residential premises maintenance, and appropriate security arrangements for staff.
• Supports the Head of Structure in risk assessment, monitoring risk mitigation measures related to finance and administration.
• Leads sustainability measures with technical departments and headquarters to reduce energy consumption and implement sustainability improvements.
• Ensures Finance & Administration Department staffing aligns with operational needs.

Requirements

• University degree (Bachelor’s or equivalent) in Economics, Business Administration, Finance or a related field.
• Minimum of five (5) years of relevant experience in business management, financial control, analysis or audit, preferably in an international or humanitarian context.
• Exposure to multicultural environments or overseas assignments.
• Experience in staff supervision: ability to motivate, mentor, and upskill team members.
• Professional certification in fraud prevention (CFE), accounting (CPA/CMA) or project management is an asset.
• Digital proficiency (Power BI, data analytics and other business analytics technics) or experience in digital transformation.
• Office management experience is a strong asset.
• English & French: Professional proficiency (C1 Level) is mandatory.
• Knowledge of Arabic, Spanish or Russian is a strong asset.

Skills

• Financial Control
• Financial Analysis
• Audit
• Business Management
• Staff Supervision
• Fraud Prevention
• Accounting
• Project Management
• Power BI
• Data Analytics
• Digital Transformation
• Office Management
• Financial Reporting
• Risk Management
• Financial Compliance
• Resource Management
• Administrative Services

Languages

English, French