INTERN - Archives, information and Records Management

The intern will assist with reviewing, processing, and managing archival files and records under supervision. Tasks include digitization, metadata standardization, quality control of digital records, and supporting archival inventories and finding aids.

Responsibilities

• Review archival files and identify their contents, dates, creators, subjects and relationships with other records.
• Process physical records, including digitization of historic and fragile records.
• Assist with the preparation or improvement of archival inventories, finding aids and file descriptions.
• Enter, review and standardize metadata in archival inventories, SharePoint libraries or other records management systems.
• Apply quality control to digital records such as identification of duplicate, incomplete or incorrectly classified records; ensuring metadata is accurate.
• Assist with the preparation of reference information concerning the PCIJ collections.
• Handle all records in accordance with applicable confidentiality, security and preservation requirements.
• Support the review of records transferred to the Archives by organizational divisions and offices.
• Carry out other archives and records management duties as assigned.
• Contribute to structured and accurately described PCIJ archival files; updated archival inventories and finding aids; improved metadata in archival and records management systems; appraisal decisions of physical and digital records.
• Prepare brief progress reports describing completed work and outstanding issues.

Requirements

• Be enrolled in the final year of a first university degree (Bachelor’s degree or equivalent); Be enrolled in a Master’s or Ph.D. programme, or equivalent; or Have completed a Bachelor’s, Master’s or Ph.D. degree, or equivalent.
• Academic background and/or demonstrated knowledge in information, archives and records management is required.
• Preference given to candidates currently enrolled in, or recently completed, a degree in Archives and Records Management; Information Management; Library and Information Science; Law; International Relations; History; or another related field.
• Good knowledge of standard office software applications.
• Familiarity with SharePoint, Microsoft Word, Microsoft PowerPoint and Microsoft Teams is particularly desirable.
• English and French are the working languages of the International Court of Justice.
• A UN Level III in either French or English is required.
• Passive knowledge of the other language, French or English, UN Level II is required.

Skills

• Archives Management
• Records Management Projects
• Information Management
• Metadata Standards
• Digitalization
• Quality Control
• Archival Inventories
• Finding Aids
• SharePoint Development
• MS Word
• MS PowerPoint
• MS Teams
• Office Applications

Languages

English, French