Administrative Coordinator to the Judiciary

The Administrative Coordinator to the Judiciary provides administrative and secretarial support to the Judiciary, including Judges, Staff, Interns, and Visiting Professionals. The role involves managing information services, coordinating facilities management, assisting with travel arrangements, and providing secretarial assistance to two Vice-Presidents within the ICC Presidency.

Responsibilities

• Serve as focal point for the Judiciary, providing assistance on information management services and building access for Judges, Staff, Interns, and Visiting Professionals.
• Communicate on facilities management services to coordinate provision and maintenance of offices, work stations, bibs, and robes.
• Order and maintain stock of business cards, stationery, and printing supplies.
• Collate and maintain records and information including Judiciary staffing tables, organigrams, calendars, and time keeping.
• Provide information and support related to arrival documents, induction, medical insurance, and pensions for newly elected judges in consultation with the Presidency administration team.
• Arrange trips and coordinate transport for events.
• Provide secretarial and administrative assistance to two Vice-Presidents including preparing communications, checking correspondence for accuracy, and coordinating work schedules and meetings.
• Organise and maintain collections of documents for judges and legal staff, including judicial proceedings.
• Coordinate preparations for meetings and events, including documentation distribution.
• Draft routine correspondence for judges as required.
• During a judge’s absence, monitor work-related developments and prepare reading files for their return.
• Monitor incoming mail and prepare routing slips indicating responsible officers and relevant developments.
• Coordinate presence of Chambers’ administrative assistants to ensure adequate cover.
• Serve as backup to other Administrative Assistants in Chambers when required.
• Perform other duties as required.

Requirements

• Completion of secondary education.
• At least eight years of work experience performing administrative and secretarial functions for senior officials involving frequent contact with diplomatic personnel is required.
• An advanced or first-level university degree may be considered as a substitute for two years' working experience only to determine eligibility.
• Excellent secretarial and communication skills including drafting ability and knowledge of office automation systems (e.g. Word, Excel, Records Manager, Transcend, Ringtail) and the Court's protocol.
• Absolute discretion and loyalty.
• Broad general knowledge of the Court's structure and administrative procedures.
• Knowledge of and experience with SAP (an asset).
• Proficiency in one of the working languages of the Court, French or English is required.
• Working knowledge of the other working language is desirable.
• Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) would be considered an asset.
• Candidates appointed to posts at a P-5 grade or in the Director category are subject to a maximum aggregate length of service of seven years.
• The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy, including verification of personal history and a criminal record check.
• Post to be filled by a national of a State Party to the ICC Statute, or of a State engaged in the ratification or accession process.
• The ICC aims to achieve fair representation of women and men, representation of principal legal systems for legal positions, and equitable geographical representation for professional category positions.
• Applications from female candidates are particularly encouraged.
• The ICC applies the Inter-Organization Mobility Accord and supports secondment of staff from United Nations Common System organizations.

Skills

• Administrative Support
• Secretarial responsiblities
• Drafting Skills
• Office Automation Software
• Word
• Excel
• Records Manager
• Transcend
• Ringtail
• Court Protocol Management
• SAP
• Information Management
• Facility Maintenance Coordination
• Travel Arrangements
• Discretion
• Knowledge of Court Structure
• Administrative Procedures

Languages

English, French