Technical and Programme Associate

The Technical and Programme Associate supports the Aviation Security Policy Section by processing amendments to Annex 17, performing quality control on publications, assisting ICAO deliberative bodies, coordinating documentation preparation, and supporting administrative planning. The role requires experience in office automation, working in multicultural environments, and handling sensitive matters with discretion.

Responsibilities

• Establish and oversee production workflow for Annex 17 amendments.
• Draft initial working papers and correspondence relating to proposed Annex amendments.
• Evaluate, track, and monitor responses from States, Panels and Working Groups related to a proposed Annex amendment.
• Manage the tracking and filing of Annex 17 differences reported by States through Electronic Filing of Differences (EFOD).
• Review, edit and format a variety of documents and publications for accuracy and completeness in accordance with ICAO prescribed style and standards.
• Assist in developing and updating aviation security and cybersecurity manuals, guidance material and other relevant documentation, and review, edit and make recommendations for improvement.
• Oversee the approval, translation and issuance process of ASP publications, and ensure proper distribution of such publications across relevant ICAO platforms like websites, libraries and online catalogues, in accordance with ICAO prescribed policies and liaise with Languages, Publications & Conference Management (LPC), as necessary.
• Provide technical and logistical assistance for meetings, including the set-up of meeting rooms and equipment, remote participation platforms and on-site support to Chairpersons, the Secretariat and delegates.
• Liaise with other offices on meeting facilities and requirements, building access and visa assistance requests for delegates.
• Coordinate the logistical and administrative arrangements for annual Security Week events, including the scheduling of sessions, participant registration and liaison with the offices and entities concerned.
• Act as focal point for enquiries from participants and States on meeting arrangements and initiate and draft correspondence in relation to AVSECP and CYSECP membership.
• Maintain membership, participant and contact lists, and administer user access to the secure portals.
• Evaluate and organize content for web publication within the secure portals and ensure that aviation security information on public and secure websites is up-to-date.
• Prepare initial drafts of pre- and post-meeting documentation, including working and information papers, agendas, reports, summaries, oral reports of Chairpersons and speaking notes, in coordination with other Sections and Bureaus.
• Coordinate the preparation of the Order of Business and other relevant documentation for ASC meetings for approval, by providing initial drafts and templates as necessary.
• Oversee and follow up on the processing of meeting documentation to ensure that all documents are issued, distributed and posted within the applicable deadlines.
• Liaise with LPC with regard to the provision of documents and related material required for interpretation during meetings.
• Develop and maintain a record of potential items for the ICAO deliberative bodies, and establish and maintain records of progress on the subjects.
• Prepare and compile briefing and reference material, and coordinate technical input for its preparation, as required.
• Review, compile and monitor the content of the ASP work programme, including the deliverables, elements, assignments and deadlines contained therein and support the Senior Technical and Programme Associate and Technical Officers to ensure suitable and timely actions on outstanding matters.
• Conduct research on various aspects of AVSEC work in general, as necessary.
• Provide advice on standing office practices, standards of work and working methods.
• Maintain and update the ASP Section procedures and guidelines.
• Perform other related duties, as assigned.

Requirements

• High school diploma or equivalent is required.
• Six years of relevant experience is required.
• Experience with office automation equipment and contemporary software is required.
• Experience working in a multicultural or international environment and the ability to deal with sensitive and confidential matters with diplomacy, discretion, and tact.
• Four years of relevant experience with the Organization, an international organization or a government, in positions of increasing levels of responsibility, is desirable.
• Experience with ICAO, its functions, organization, practices and procedures, in particular with respect to the Council and its Committees, is desirable.
• Fluent reading, writing and speaking abilities in English, is required.
• Knowledge of any of the following languages of the Organization (Arabic, Chinese, French, Russian, Spanish), is desirable.

Skills

• Office Automation Software
• Document Quality Control
• Administration and Planning
• Multicultural Environment Experience
• Handling Confidential Information
• Discretion and Diplomacy
• ICAO Procedures Knowledge
• Council and Committee Support
• Publication Processing
• English Language Proficiency

Languages

English, Arabic, Chinese, French, Russian, Spanish