Human Resources Specialist (Policy)

The Human Resources Specialist (Policy) serves as the lead expert on HR policy issues within the Human Resources Branch. The incumbent reviews existing policies, identifies gaps, develops new policies, monitors compliance, and provides guidance and interpretation on HR policies and procedures. The role involves advising management on administrative risks and ensuring effective implementation of HR policies in line with ICAO Staff Regulations and Staff Rules.

Responsibilities

• Assess, review, and analyze existing HR policies and procedures to identify best practices and business-critical gaps.
• Conduct research and benchmarking analysis of HR management policies and practices representing industry and/or UN-wide best practices and recommend their adoption.
• Analyze trends and patterns in HR data and articulate policy changes and recommendations.
• Liaise with other UN system organizations to ensure ICAO is at the forefront of HR policy development.
• Establish and maintain collaboration with UN common system entities and other organizations on HR policy matters.
• Develop and propose HR policies, practices, and guidance materials in collaboration with HR colleagues and business process owners.
• Coordinate consultations with stakeholders on policy changes and new policies, obtaining agreement and endorsement.
• Advocate during consultations and negotiations with line managers, staff representatives, and senior management.
• Ensure HR policy framework is up to date and reflects changes in Staff Rules, Regulations, and UN common system reforms.
• Manage and coordinate the implementation of HRM policy ensuring consistent and compliant application.
• Advise management and staff on HR policy implementation, anticipating risks and evaluating consequences.
• Facilitate effective roll-out and communication of new or revised HR policies.
• Respond to queries and recommendations from auditors and the UN Joint Inspection Unit.
• Develop tools and reports to monitor HR policy management controls and compliance.
• Provide advice, interpretation, and guidance on HR regulatory framework, policies, procedures, and practices.
• Support management on compliance, quality assurance, and due diligence in HR policy implementation.
• Advise managers on complex cases and provide risk-based policy guidance.
• Contribute to ICAO strategic plan and HR strategies from an HR policy perspective.
• Maintain open information exchange on policy needs, developments, and implementation.
• Provide input on human resources provisions in agreements and memoranda of understanding.
• Perform other related duties as assigned.

Requirements

• Advanced university degree (Master's degree or academic equivalent) in human resources management, business administration, organizational development, administrative law, public or business administration, industrial psychology, social sciences or a related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Project Management Certification is desirable.
• A minimum of seven (7) years of progressively responsible experience in the field of human resources management is required.
• At least five (5) years of experience in developing and implementing effective human resource policies (e.g. staff regulations, staff rules, administrative instructions, etc.) in a public or private sector organization is required.
• Experience in providing authoritative policy interpretation and HR advisory services on substantive policy and procedural questions is required.
• Experience in preparing reports, policy papers, briefing notes or talking points on issues related to HR policy for presentation to senior management or governing bodies is required.
• Experience within the United Nations system or a comparable international organization operating in a diverse, multicultural environment is required.
• Experience leading or contributing to digital transformation initiatives, including leveraging technology and process automation to strengthen policy development, analysis or organizational effectiveness is desirable.
• Experience managing complex projects or policy initiatives, including the application of sound project management approaches to drive delivery across multiple priorities and stakeholders is desirable.
• Experience in supervising staff and fostering collaborative team performance to achieve results in a dynamic work environment is desirable.
• English is required at UN Level II for reading, writing, listening, and speaking.
• Either Arabic, Spanish, Russian, French, or Chinese (Mandarin) is desirable at UN Level I for reading, writing, listening, and speaking.

Skills

• Human Resources Management
• HR Policy Implementation
• Policy Implementation
• Policy Interpretation
• HR Advisory Services
• Report Writing
• Policy Paper Writing
• Briefing Note Preparation
• Project Management
• Digital Transformation
• Process Automation
• Organisational Effectiveness
• Staff Supervision
• Performance Management
• Administrative Law
• Organisational Development
• Public Administration
• Industrial Psychology
• Multicultural Environment Experience
• United Nations Experience

Languages

English, Arabic, Spanish, Russian, French, Chinese (Mandarin)