Programme Assistant

The Programme Assistant provides technical and operational support for project implementation by preparing programme documents and reports, compiling and analysing data from corporate systems, and ensuring accurate documentation and filing. The role supports monitoring activities, organizes meetings and missions, manages correspondence, and assists in producing background materials to ensure smooth delivery of programme operations.

Responsibilities

• Assist in the preparation of project proposals/documents, project briefs, project progress/final reports, background papers, sections of reports and studies.
• Collect and compile data on programme/project activities to support reporting on programme/ project delivery.
• Process, format and proof-read reports, documents, publications, and correspondence related to the work of the Country office from draft texts.
• Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries.
• Assist in the organization of policy dialogues, workshops and consultation meetings and preparation for project periodic reviews, field monitoring and supervision missions in close consultation with programme team, government counterparts and other relevant stakeholders.
• Make arrangements for meetings, seminars and events: implement logistics, prepare meeting minutes, correspondences, compile and distribute documents, support in administrative arrangements.
• Enter, select, analyse, and summarize data from various sources, including FAO corporate systems, such as COIN (Country Office Information System), FPMIS (Field Programme Management Information System), Global Resource Management System (GRMS), country databases, etc to support programme operations.
• Maintain log, file and update records in prescribed format for subsequent use.
• Participate in project monitoring by maintaining current registers and controlling tools on the status of projects at various stages; review inputs, expenditures, and time frames according to work plans; make necessary abstracts and computations; detect inconsistencies.
• Assist in the preparation and submission of periodic and ad hoc project and country office reports.
• Prepare background material, working papers and tables for briefings, review sessions and meetings.
• Prepare correspondence to verify data, answer queries, and obtain additional information on transactions and operational matters, as required.
• Maintain a filing system of technical and project documents and correspondence.
• Carry out other specific operational tasks for programme/ project implementation as requested.
• Perform other related duties as required.

Requirements

• Bachelor’s degree in agriculture, Forestry, Natural Resource Management, Development Studies or other related fields
• At least five years of relevant experience post degree in supporting programme, project operations preferably with UN agencies, I/NGOs or donor funded government projects
• Working knowledge of English and Nepali
• National of Federal Democratic Republic of Nepal or resident of the country with a valid work permit.
• Ability to draft, format and proof‑read programme documents and reports.
• Skills in data collection, entry and basic analysis using corporate systems.
• Experience supporting meetings, workshops and field missions.
• Strong administrative skills, including filing, record‑keeping and monitoring tools.
• Attention to detail and accuracy in all tasks.
• Ability to work effectively with teams and stakeholders.
• Good communication skills for handling queries, correspondence and coordination.
• Strong organizational and multitasking abilities.
• Communication, writing and presentation skills in English and Nepali.
• Ability to work with a multidisciplinary and multicultural team.

Skills

• Programme Document Drafting
• Report Writing
• Data Collection
• Data Entry
• Basic Data Analysis
• Corporate Systems
• Meeting Support
• Workshop Support
• Field Mission Support
• Administrative Skills
• Filing and Record Keeping
• Monitoring Tools Development
• Communications Skills
• Correspondence Management
• Coordination Skills
• Organizational Skills
• Multitasking
• Presentation Skills

Languages

English, Nepali