Procurement Assistant

The Procurement Assistant provides procurement support services for FAO programmes and projects in Angola, ensuring compliance with FAO rules, regulations, and internal procedures. The role involves supporting procurement actions, conducting market research, maintaining procurement records, and liaising with various teams to ensure smooth procurement implementation.

Responsibilities

• Support the preparation, processing, and follow-up of procurement actions for goods, services, and works in line with the FAO Procurement Manual.
• Preparation and issuance of solicitation documents, such as Request for Quotation (RFQ), Invitation to Bid (ITB) and Request for Proposals (RFP), and prepare financial evaluation of bids/tabulation analysis.
• Undertake the buyer function in conformity with FAO's rules and regulations.
• Conduct market research and preliminary vendor sourcing, ensuring value for money and transparency.
• Organize and participate in local tender opening panels and the Local Procurement Committee (LPC).
• Participate in and conduct site inspections, bidders' conferences, and contract performance monitoring.
• Support evaluation processes, including receipt, opening, and administrative checks of bids and proposals.
• Maintain accurate procurement records, trackers, and filing systems (electronic and hard copy).
• Follow up with suppliers/service providers on delivery timelines and resolve routine procurement issues.
• Assist in the preparation and monitoring of Procurement Plans for projects and office operations.
• Ensure timely and correct data entry in corporate systems (e.g. GRMS, ServiceNow etc.).
• Maintain the filing system and proper record-keeping concerning the LoA functions, including electronic LoA database and copies of LoAs, justifications, and key correspondences.
• Attend Tender Opening Panel meetings and manage submissions as well as schedule and convene the Local Procurement Committee meetings.
• Undertake commercial and financial evaluation of offers and prepare commercial evaluation summary/tables in consideration of the technical assessments submitted.
• Liaise with programme, finance, and logistics teams to ensure smooth procurement implementation.
• Support audit requests and ensure procurement documentation is complete and compliant.
• Perform any other duties assigned by the supervisor.

Requirements

• University degree in Procurement, Supply Chain Management, Logistics, or a related field.
• Minimum of 4 years of experience in procurement, logistics, or administration, preferably within the UN system or an international organization.
• Working knowledge of English and Portuguese.
• National of Angola.
• Good knowledge of procurement principles and procedures.
• Proficiency in Microsoft Office applications.

Skills

• Public Procurement Principles
• Supply Chain Management
• Logistics Management
• Procurement Procedures
• Market Research
• Procurement Records Management
• Microsoft Office Suite
• Procurement Support
• Compliance with Procurement Policies

Languages

English, Portuguese